VHSL Group 4A West Regional XC Championships 2016

Winchester, VA
Hosted by John Handley

Meet Information

2016 Region 4A West
Cross Country Championships

Date: Wednesday, November 2, 2016

Location: Kernstown Battlefield, Winchester, VA
Google Map Click here

Course: High School 5000 meters
Course map see below.

Meet expectations: See the letter below. Thanks for your cooperation!

Admission fee: $6 per person, per Region 4A West Policy

Time: Course Opens 1:00 pm
Coaches Meeting 3:00 pm
Girls Race 3:45 pm
Boys Race 4:15 pm
Awards 4:50 pm

Note the updated times

Meet Director: Rick Lilly, John Handley HS

Asst. Meet Director: Kristen Darlington, Asst. DSA, John Handley HS
Bobbi Jo Hawkins, Lead Event Manager, John Handley HS

Head Coaches: Emily Budnyk-Putt, Head Girls Coach, John Handley High School
Mark Stickley, Head Boys Coach, John Handley High School

Athletic Trainer: Bart Stewart, John Handley HS
Shenandoah University Assistants

Awards: Awards will be presented at approx. 4:30 p.m. A Championship Trophy for the winning girls and boys teams, plus medals to the top 15 individuals will be awarded.

Concessions: Will be sold by the JHHS XC parents.

T Shirts: Will be provided by Wanda Armel and American Screen Printing. wandaarmel@wildblue.net

Entry Information: Region 4A North Registration Information:
Info: http://va.milesplit.com/meets/234403/info#.WAbxX-UrKUk

Entries should be submitted online via Milestat.com and sent using the attached VHSL Region entry form as back up. Entry forms are to be sent to Rick Lilly (lilly@wps.k12.va.us) via e-mail no later than Sunday, October 30, at 9:59. Maximum of 7 runners. Substitutions may be made at the coaches meeting.

Note: Online entries close at 9:59 on Sunday, 10/30/16.

Basic how to event registration information for Milestat.com:
http://va.milesplit.com/

Timing: 5Runners Racing Timing - Ed Schrank eschrank@su.edu
Please return all race chips at the conclusion of the races. Each school will be charged $5.00 for every lost chip.

Runners will be given bib numbers and provided safety pins.

Region Meet: The Top 3 teams and the first 15 finishers (inclusive of Top 3 team members) in the Conference meet qualify for the Region 4A West Meet.

Region 4A North Registration Information:
Info: http://va.milesplit.com/meets/234403/info#.WAbxX-UrKUk

State Meet: Top six teams plus the top 10 finishers not on one of the top six teams in the Region Meet. See VHSL Handbook Section 64 for additional qualifying criteria.

Info: http://va.milesplit.com/meets/248326/info#.WAbxpOUrKUk

Please check the VHSL website for more details: http://www.vhsl.org/athletics.cross-country.

Loding Info: Visit this link: http://www.visitwinchesterva.com/lodging/hotels-and-motels

Dear Coach,
We welcome you and your team to the Region 4A West Championship meet! We are looking forward to a terrific meet on what we believe is one of the best cross country courses in the state.

In order to provide a safe meet and continue our use of the Kernstown Battlefield we would like to remind you of a few important tips:
- Please bring water for your team. While we will do our best to provide sufficient water please bear in mind that there is no running water at the Battlefield.

- In case of extreme weather we may make adjustments to the schedule.

In addition, we ask that you and your team respect the Kernstown Battlefield property and the Kernstown Battlefield Association (KBA). We respectfully ask that you abide by these rules:
1) Do not allow buses to drive on the KBA property. Please pull into the Battlefield and immediately turn to the left and drop off the athletes in the field once the bus is parked.
2) We request that parents or others driving to the meet park in the area designated for parking immediately to the left as you enter the battlefield, refrain from parking entering the course and stay away from the buildings on the property.
a. Handicapped parking will be identified and available at the request of the driver.
3) Do not allow runners, coaches or fans to sit or climb on the stone wall or other parts of the KBA property.
4) Stay out of all buildings on the property except the main shed where packet pickup is located along with concessions and tee shirts sales.
5) Do not allow any object to be thrown; Frisbees, footballs etc... on the property. There is a legitimate concern by the KBA about possible damage to historic property items, like windows, that are irreplaceable.
6) Stay on mowed paths while on the KBA property when racing, viewing the race or warming up to possible injuries from hazards on the property, like overgrown brush, rocks, groundhog holes, poison ivy, ticks, bees or other unforeseen issues.
7) Please remove all trash prior to leaving the grounds
8) Please treat KBA volunteers with respect and honor any requests they may make.
Failure to follow these rules may result in the offender's removal from the grounds. We thank you for your understanding and cooperation!

Please visit the KBA website for more information: http://www.kernstownbattle.org/.