Meet Information

NEW for 2017!
After a huge turnout and success in our first & second meets we are proud to announce plans for yet another exciting RVA Relays. In 2017 we are adding more banks of lights, more string lights along the course, LIVE RESULTS, and an enhanced coaches' hospitality area!

That isn't it though... We have also moved the "open race" to just before the "A"races at 7:30pm and made it a "Glow Run" where all the coaches, parents, fans, and anyone else can compete.

Glow Run Information
Registration for the "Glow Run" will start at 4:00pm and cash or checks are accepted. The fee is $10 per person for this and the elementary/middle school races. You will receive a bib and chip for this race. Registration will close for this race 30 minutes prior to the start time (6:30pm). You can sign up for this even at the finish line tent. High School coaches can receive a bib for free if their team is competing.

Please do not hesitate to reach out to us to let us know what we can do to ensure you and/or your team's attendance to our great event!

Email race coordinator: Nolan Jez at Njezva@gmail.com

Meet Director & Host School Coach is Neil Matthews (Lee-Davis)


When: Saturday September, 23rd
Where: Pole Green Park (Mechnicsville), just north of Richmond VA

Estimated Time Schedule:

Coaches Meeting 3:50pm

Middle School 2500m Race 4:15pm
Elementary School 2500m Race 4:30pm
Open Race (parents/coaches/etc…) 4:50pm
"B&C" Mens Relay Race 4:30pm
"B&C" Womens Relay Race 5:30pm
"Extras" Men's 2500m Race 6:40pm
"Extras" Men's 2500m Race (Sec. 2)6:50pm
Lights Come on!
"Extras" Women's 2500m Race 7:00pm
Middle & Elementary School 2500m Race 7:10
Glow Run Coaches & Open Race 7:30pm
Men's Championship Relay 7:50pm
Women's Championship Relay 8:50pm
Awards immediately after final event


This meet will also provide great exposure for your teams and athletes with interviews of the winning teams, great photo coverage, and video coverage of all the races.

We ask that you have your five best runners run on the "A" relay team followed by your next 5 on the "B" team and then "C" team.

Pole Green Park address for GPS directions:
8996 Pole Green Park Ln Mechanicsville, VA 23116

Directions:

From I-295:
Take Exit 38 A to Pole Green Road exit (Route 627). Continue East on Pole Green Road for 3.5 miles. Turn left onto Pole Green Park Lane. Continue on Pole Green Park Lane for about ½ mile to park entrance.

From I-95 South:
Follow I-95 North to I-64 East (Exit 75) toward Norfolk/RIC Airport. Continue on I-64 East for 1.4 miles until you reach US 360 East (Exit 192). Follow 360 East (Mechanicsville Turnpike)for 8.4 miles. Turn left onto Walnut Grove Road. Follow Walnut Grove for 0.8 miles. Turn left onto Pole Green Road. Follow Pole Green Road for 0.4 miles. Turn right onto Pole Green Park Lane. Follow Pole Green Park Lane for 1/2 mile to park entrance

From I-95 North:
Follow I-95 South to I-295 South (Exit 84A) on the left toward RockyMount, NC. Follow I-295 South for 5.5 miles until you reach Exit 38A (continue with directions listed
above “from I-295”).

From Hampton Roads/Williamsburg Area (I-64 West):
Follow I-64 West to I-295 North (Exit 200) toward Washington. Follow I-295 North for 10.3 miles until you reach Exit 38A (continue with directions listed above “from I-295”).

From Charlottesville Area (I-64 East):
Follow I-64 East to I-295 South (Exit 177)toward Washington/Norfolk. Follow I-295 South for 14.7 miles until you reach Exit 38A (continue with directions listed above “from I-295”)..

Host School: Lee-Davis High School in Mechanicsville, VA

Sanctioned: Sanctioned by the VHSL for in-state schools and NFHS for Kentucky, Maryland(Private Schools Only), North Carolina, Tennessee,and Washington D.C.

Course Description: The course is rolling terrain with mostly grass. Every mile is clearly marked as well as every 1000 meters. We will be running on the upper course and not in the woods. It will be very well marked and lit for both great racing but also safety. The loop will be 2500m




Meet Records
Boys 5x2500m - 36:57.18 Midlothian 2015
Girls 5x2500m- 42:56.83 Maggie Walker 2015

5 Fastest Boys' 2500m Splits
1 Ryan Bascaglia Maggie Walker 7:01.50 1
2 Zack Witt Glen Allen 7:03.83 2
3 Randy Hahn Midlothian 7:06.00 3
4 Bashir Mosavel-Lo Deep Run 7:11.03 4
5 Carson Fernandez Fauquier 7:14.00 5

5 Fastest Girls' 2500m Splits
1 Rachel McArthur Patriot 7:46.00 1
2 Emma Call Maggie Walker 8:10.70 2
3 Madeline King Ocean Lakes 8:25.00 3
4 Abby Wied Patriot 8:28.00 4
5 Julia Squillante Mountian View 8:31.61 5


Pole Green Park 5K Course Records:

Boys - Silas Frantz (Douglas Freeman) 15:24 2010
Girls - Megan Moye (Cosby) 17:39 2011



School Limits: We will be accepting the first 70 high schools who submit a $100 deposit to reserve their spot into the meet. This deposit will be credited to your total amount. The remaining difference of final entry fee total must be paid prior or by the day of the meet.


Costs
High Schools
$200 for entire team (this includes entries into every race)
$125 per gender (this includes entries into every race for that gender)
$10 per individual athlete for extras race

Middle Schools
$150 for entire team
$75 per gender
$5 per individual athlete

Open Races
$10 per individual


Checks Payable To: Lee-Davis High School
Mail payment to:
Lee-Davis High School
Attn: Neil Mathews
7052 Mechanicsville Turnpike
Mechanicsville, VA 23111

Online Registration: Teams can register online

How do I register for a meet?

1. Login or Register - You must have a user name and password for Milesplit. To get that, if you don't have one, click register in the top right gray MileSplt bar directly under the Universal Sports logo and search box.

2. Claim Your Team - If you haven't already set this up, you must be registered as a coach or team administrator to register for a meet In order to get set up, you go to your team page, and at the top right, click Claim This Team. Choose either that you want to be a coach or team admin. Follow the instructions on that page. Apply and submit. Once you do that and are approved (usually within a few hours), you will receive a confirmation email and you'll be set to go to the next step.

3. Update Your Roster - If your team's roster is not already up to date, now is a good time to get any corrections made and add any additional athletes to it. Go to your team page, login, and you will see button that says "Team Administration" to the right of your team's name. Click that and then click roster on left hand toolbar. Enter or update your roster, adding any new athletes. To move graduated athletes to Alumni, simply add their graduation year and hit save.

4. Enter the Meet - Go to the season calendar and click on the green meet registration button of the meet you want to enter. Read and follow the instructions carefully and fill out the form completely. Once entered you'll see all of the available events/races listed out. To put your athletes into these events/races click the "Edit Entries" link by the event. On the following page, check the athletes you want in the race (putting in seed times if applicable), and click the save button at the bottom. Do this for each event/race. You will be able to change and update these entries until the entry deadline.

Entry Deadline: Entries will close online at midnight five days prior to the event. All entries and team roster submissions must be done online. NO EXCEPTIONS! Make sure that you have selected all runners from your roster who will be competing on race day by this deadline.


Check-In: All athletes and teams should report to their starting boxes 15 minutes prior to their race is scheduled to begin.

Awards: The first place team (for each gender), decided by overall placing in all three relays, will receive a team trophy. The winning "A" relay teams will receive custom MileStat backpacks. The fastest splits of the meet will also receive custom MileStat backpacks. Winners of the open races as well as the "B" & "C" relay races will receive medals.

Concessions: There will be concession vendors set up near the on-site concession stand.

T-Shirts: Short and long sleeve T-shirts will be for sale during the meet.
$20 - Long Sleeve
$15 - Short Sleeve



Concession: A concession stand run by the Lee-Davis program will be selling drinks (gatorade, water, soda) and food (healthy food for runners and regular concession food for spectators) throughout the meet.

Parking: There is NO fee for parking at Pole Green Park! There will be two nearby lots (one smaller gravel lot closest to the course which will fill up early and another nearby adjacent large grassy field for majority parking). No buses will be permitted to park in the gravel lot and will need to park in the grassy field. Both parking areas are close walking distance to course and there will be parking volunteers directing you where to park and where for buses to unload and pick up.

Use the below as a map guide for parking. There will be meet officials directing buses and spectators to specific areas to park. Please be aware that there will be other sporting events going on at the same time at Pole Green Park on the soccer/football fields and softball fields, so some of these lots will be filled or utilized by those people attending those events as well but the parking lots closest to the XC course will be virtually all those attending the XC meet.



Trainer & EMS on-site: We will have a certified trainer and EMS unit on-site for any injuries or emergencies. Please bring your own athletic tape. We we will have a sweeping gator utility vehicle in every race to pick up any distressed or injured runners on the course.

Keep dogs at home: Dogs have no place at THIS cross country meet. One year someone let loose their greyhound who ended up jumping into one of the races and could have taken out and injured some runners. Keep the hounds at home.


Trash: Please have your athletes police their area and make sure no trash is left when your team is leaving the park. Trash bags are available in your packet and extras will be available at the team packet pick-up table. We are fortunate to have this venue to host this event and we need to make sure we keep this beautiful park clean!

Hotels:

HOTELS NEAR THE POLE GREEN PARK
ADDRESS CITY ST ZIP
Miles to Pole Green Park
Approximate Drive Time

Hampton Inn Mechanicsville (IHOP next door)
7433 Bell Creek Road Mechanicsville VA 23111
3.3 miles 7 Minutes

Holiday Inn Express Mechanicsville (IHOP next door)
7441 Bell Creek Road Mechanicsville VA 23111
3.3 miles 7 Minutes

Courtyard Marriott- North/Glen Allen
10077 Brook Road Glen Allen VA 23059
6.5 miles 11 minutes

Springhill Suites
9701 Brook Road Glen Allen VA 23059
6.5 miles 11 minutes

Wyndam Virginia Crossings Hotel & Conference Center
1000 Virginia Center Parkway Glen Allen VA 23059
7 miles 14 minutes

ADDITIONAL Hanover County Hotels
Address City St Zip
Miles to Pole Green Park
Approximate Drive time

Comfort Suites at Kings Dominion
16280 International Street Doswell VA 23047
20.8 miles 24 Minutes

Country Inn & Suites by Carlson (Next to Bass Pro Shops)
11600 Lakeridge Parkway Ashland VA 23005
12.1 miles 17 Minutes

Country Inn & Suites by Carlson
16250 International Street Doswell VA 23047
20.8 miles 24 Minutes

Days Inn at Kings Dominion
16220 International Street Doswell VA 23047
20.8 miles 24 Minutes

Apple Garden Inn Ashland
99 South Carter Road Ashland VA 23005
15.2 miles 22 Minutes

Days Inn Ashland
806 England Street Ashland VA 23005
15.0 miles 19 Minutes

Econo Lodge Ashland
103 North Carter Road Ashland VA 23005
15.1 miles 19 Minutes

Hampton Inn Ashland
705 England Street Ashland VA 23005
15.2 miles 20 Minutes

Holiday Inn Express Ashland
107 South Carter Road Ashland VA 23005
15.1 miles 19 Minutes

Howard Johnson Inn & Suites Ashland
107 North Carter Road Ashland VA 23005
15.1 miles 19 Minutes

Motel 6
101 North Cottage Green Drive Ashland VA 23005
15.1 miles 19 Minutes

Quality Inn and Suites Ashland
810 England Street Ashland VA 23005
14.9 miles 19 Minutes

Sleep Inn & Suites Ashland
80 Cottage Green Drive Ashland VA 23005
15.4 miles 20 Minutes




Contacts

Nolan Jez (RVA Relays Race Coordinator)
Email: Njezva@Gmail.com
Phone: (804)-399-4646

Neil Mathews (Lee-Davis)
Email:stuamathe@aol.com

Discussions