Region 4A West Indoor Track Meet

Lynchburg, VA
Hosted by E.C. Glass
Timing/Results Blue Ridge Timing

Meet Information

[

REGION 4A WEST INDOOR TRACK REPORT
DIRECTOR Rod Camden
434-239-4311 (home)
School email: camdenrc@lcsedu.net (VHSL entries to this email)
Home email: rodcamden@comcast.net
434-522-3793 (fax)

II. SITE Saturday, February 18, 2017: Liberty University Indoor Fieldhouse, Lynchburg, VA.
Fieldhouse opens at 9:30am.

III. ADMISSION $7 for all spectators

IV. PASSES VHSCA-VHSL-VIAAA-VATA-VSBA-Principal state membership cards.

V. OFFICIALS Key Officials (referee, starter, finish line, FAT) will be VHSL certified officials. I will assign various teams to run off the field events and to be turn umpires. The head field judges for each field event and the turn judges will be paid if VHSL certified. The meet directors of the conference meets that have indoor track will act as the jury of appeals. If an appeal involves a team associated with a member of the jury of appeals, a substitute from the same conference will be assigned.

VI. QUALIFIERS
(1) Top 5 places in district individual events and top 2 relay teams in conference meet
(2) Any other athlete or relay team who has met regional/state standards in a 3 or more team meet and who is listed on milestat.
(3) If an athlete or relay team has met a regional/state standard not in a meet listed on milestat, the coach must email or fax (434-522-3793) the meet results to Rod Camden (meet director) no later than 1 day after the conference meet. Remember you may use the best time of the season in a 3 or more team meet (as long as it is on milestat) for your entry even if it is not a regional qualifying time.

VII. SCORING AND AWARDS (boys & girls): 2 Team Trophies (Championship and Runner-Up)
Medals (first six places in individual events and first six relay teams)
Coaches should pick up medals packet prior to leaving the meet. Again this year we will be scoring 8 places (10-8-7-6-4-3-2-1) in each event .

VIII. HOSPITALITY: Discount at concession stand will be provided for officials and a maximum of 3 coaches from each team.

IX. ENTRIES You will be entering the meet twice, once on the VHSL regional entry form and again on milestat.
Both entries are due by 8pm on Tuesday, February 14, 2016. On the VHSL form you must state the meet and the date of each performance. Milestat entries will open on February 4, 2017. VHSL entry forms must be faxed (434-522-3793) or emailed to Rod Camden at rodcamden@comcast.net.
Remember to include names of potential relay runners who are not in an individual event.
MILESTAT ENTRIES ARE FINAL AND MUST MEET THE 3 EVENT RUNNING EVENT RULE. RELAY TEAM MEMBERS ARE NOT FINAL UNTIL THE RELAY CARD IS TURNED IN TO THE CLERK.
Once you enter a running event, the event counts as one of the 3 allowable running events.
Email is preferred over faxing if possible. Please email VHSL entries to camdenrc@lcsedu.net. or to rodcamden@comcast.net. Coaches will be emailed a VHSL regional entry form at least a week before the meet or coaches may use the indoor track regional entry form at vhsl.org. Remember all performances should be verified on the VHSL form.
You will also be entering on milestat and the milestat entries will be uploaded into the regional meet. If there is a conflict with the milestat and VHSL entries that cannot be resolved, the VHSL entry will override the milestat performance (I will attempt to contact the coach first). Early VHSL entries will be most appreciated!

X. SCRATCHES Email early scratches (no penalty) to camdenrc@lcsedu.net after entry deadline but before noon on Wednesday Feb.17, 2016(so the meet can be properly seeded for the program and events reseeded). After this time scratches will be taken at the coaches meeting without penalty. No additions will be allowed after the Feb 14 milestat and VHSL form deadline.

XI. TEAM FOOD Absolutely no food or drinks will be allowed on or Inside the track oval.
XII. TEAM PERSONNEL All team personnel managers, scorekeepers, etc, must enter with the team. All team personnel must stay in the upperlevel. Spikes must be 1/4 inch or less (no pyramids)
Coachs boxes in the infield for field events will be described at the coaches meeting. All coaches must stay in the upper level (except for coachs boxes in field events). No coaches on the infield (unless officiating a field event) and absolutely no coaches or athletes allowed on the lower level around the perimeter of the track.
XIII. QUALIFIERS TO STATE: The top 6 athletes and the top 6 relay teams from the region meet automatically qualify for the state meet in addition to any athlete/relay team who has a state qualifier in a 3 or more team meet during the season. You MUST email your state entry form no later than 6pm Sunday to rodcamden@comcast.net.

XIV. TENTATIVE TIME SCHEDULE FOR SATURDAY:

10:15am: COACHES MEETING AT PRESS BOX AREA (DECLARE SCRATCHES AND OTHER IMPORTANT INFORMATION WILL BE GIVEN: TURN IN CERTIFICATION FORM AND SCRATCH FORM.

FIELD EVENTS:
11:00AM Womens LJ, Mens SP, Mens TJ (top 8 to finals)
11:00 AM Mens HJ (5 6 start), Womens PV (7 6 start ) FIVE ALIVE
The event times below are approximate:
1:30 PM Womens SP, Mens LJ, Womens TJ (top 8 to finals)
1:30 PM Womens HJ (4 6 start), Mens PV (9 6 start) FIVE ALIVE
opening heights subject to change by the meet director.

RUNNING EVENTS ROLLING SCHEDULE:
4:00pm on Thursday, February 16 4x800 relays at Harrisonburg HS

11:00am Prelims - rolling schedule
Mens 55 Meter Dash Prelims (Heat winners and next fastest to 8 lane finals)
Womens 55 Meter Dash Prelims (Heat winners and next fastest to 8 lane finals)
Mens 55 Meter Hurdles Prelims (Heat winners and next fastest to 8 lane finals)
Womens 55 Meter Hurdles Prelims (Heat winners and next fastest to 8 lane finals)

RUNNING EVENT BREAK (minimum of 30 minutes):

FINALS ON TIME SCHEDULE UNLESS WE GET BEHIND:
12:30 PM Womens 55 Meter Hurdles Finals
12:40 PM Mens 55 Meter Hurdles Finals
12:50 PM Womens 55 Dash Finals
12:55 PM Mens 55 Dash Finals
1:05 PM Womens 4x200 Relay Finals (Sections on Time)
1:20 PM Mens 4x200 Relay Finals (Sections on Time)
1:35 PM Womens 1600 Meter Run Finals (Sections on Time)
1:50 PM Mens 1600 Meter Run Finals (Sections on Time)
2:05 PM Womens 500 Meter Dash Finals (Sections on Time)
2:20 PM Mens 500 Meter Dash Finals (Sections on Time)
2:35 PM Womens 1000 Meter Run Finals (Sections on Time)
2:50 PM Mens 1000 Meter Run Finals (Sections on Time)
3:05 PM Womens 300 Meter Dash Finals (Sections on Time)
3:20 PM Mens 300 Meter Dash Finals (Sections on Time)
3:35 PM Womens 3200 Meter Run Finals (Sections on Time)
4:05 PM Mens 3200 Meter Run Finals (Sections on Time)
4:35 PM Womens 4x400 Meter Relay Finals (Sections on Time)
4:55 PM Mens 4x400 Meter Relay Finals (Sections on Time)
5:20 PM Team Awards

Discussions