2023 NORTHWESTERN DISTRICT INDOOR TRACK & FIELD CHAMPIONSHIPS
Meet Director: Brian Sullivan
(540) 667-5226 JWHS
Monday, February 6, 2023
Wilkins Athletics & Events Center, Shenandoah University, Winchester, VA.
Doors open to teams at 2:00 PM, field events start 2:40 PM.
Weather contingency: outdoors if possible, no alternate date at SU.
ADMISSION: $6.00 for all spectators. Pre-purchase tickets on gofan.co or at the gate using debit/credit. $1.00 service fee applies.
PASSES: VHSCA, VHSL, VIAAA, VATA, VSBA, and VHSL Principal state membership cards only. No school, district, region, or senior passes accepted.
OFFICIALS: Key officials (referee, starter, finish line, FAT, jury of appeals) will be VHSL certified officials.Each team is asked to provide one person (coach, parent, administrator) to assist with relay exchanges, turn judging, and field event assistance.
TIMING: Blue Ridge Timing by arrangement with Shenandoah University.
SCORING: 6 places (10-8-6-4-2-1) for all events in both divisions, including relays.
AWARDS: Team Champions and Runner-Up. Medals to top three in individual events and top two relay teams. Coaches should pick up awards packet prior to leaving the meet.
HOSPITALITY: Hospitality will be available for event workers and coaches.
CONCESSIONS: Will be operated by Shenandoah University.
T-SHIRTS: Will be offered by American Screen Printing.
SPIKES: 1/8" or 1/4" spikes pyramid spikes ONLY will be checked in bullpen and at the event.
ENTRIES: Three entries per event, plus any meeting district qualifying standards if all athletes have met that standard.
All entry marks must be from the 2022-2023 indoor track season.
You will be entering the meet twice, once on the VHSL regional entry form and again on Milestat.
Both entries are due by 12:00 PM on Thursday, February 2. On the VHSL form, you must state the meet and the date of each performance. Milestat entries will open on January 1. VHSL entry forms must be emailed to Brian Sullivan at JWHS. Remember to include names of potential alternate relay runners who are not participating in an individual event.
MILESTAT ENTRIES ARE FINAL AND MUST MEET THE 3-EVENT RUNNING EVENT RULE. RELAY TEAM MEMBERS ARE NOT FINAL UNTIL THE RELAY CARD IS TURNED INTO THE CLERK. SINCE THIS IS A ONE DAY MEET, ANY ATHLETE ENTERED IN THE 3200 METER RUN IS ONLY ALLOWED ONE OTHER RUNNING EVENT.
Please email your completed VHSL entry forms to firstname.lastname@example.org . Coaches will be emailed a VHSL district entry form and coaches may also find this form at vhsl.org. Remember that all performances should be verified on the VHSL form.
You will also be entering on Milestat and the Milestat entries will be uploaded into the district meet. If there is a
conflict with the Milestat and VHSL entries that cannot be resolved, the VHSL entry will override the Milestat performance (we will attempt to contact the coach first). Early VHSL entries will be most appreciated!
Entry note for the 1000 and 3200 meter runs: you may use 800 meter or 3000 meter converted times from the 2022-23 indoor season, using the calculator at https://www.milesplit.com/calc . Please note these converted times with an asterisk (*) on the VHSL entry form for verification.
SCRATCHES:Email early scratches (no penalty) to Brian Sullivan by the entry deadline but before noon on Thursday, February 3 so the meet can be properly seeded for the program and events reseeded. After this time, scratches will be taken at the coaches meeting without penalty. No additions or substitutions will be allowed after the February 3 deadline.
TEAM PERSONNEL: All team personnel including managers, scorekeepers, etc. must enter with the team. All team personnel must stay in the designated team area except for athletes reporting for events. Coaches boxes in the infield for field and running events will be described at the coaches meeting.
(1) The top 6 places in individual events and top 3 relay teams advance to the 4C Regional Championships.
(2) Any other athlete or relay team who has met regional/state standards in a meet involving three or more teams and whose performance is listed on Milestat.
(3) If an athlete or relay team has met a regional/state standard not in a meet listed on Milestat, the coach must email or fax the meet results and VHSL region/state qualifying form to Brian Sullivan, the 4C meet director, no later than 1 day after the district championship meet. You may use the best time of the season in a 3 or more team meet even if it is not a regional qualifying time (as long as it is on Milestat).
(4) if the district championship date is canceled and an outdoor meet cannot be held, all regional schools will be permitted two entries per individual event plus any additional qualifiers and one team per relay event.
Parking & Athlete Drop Off: Teams must unload and pick up at west entrance of Wilkins A&E Center (between building and I-81) and enter through southern most door on that side (closest to main parking lot). Teams are NOT TO ENTER main entrance / Rotunda at all through course of meet. Buses and Vans can be parked behind the building in the designated bus parking areas.
Athlete Warm Ups / Cool Downs: Athletes may use the stadium turf for warm ups. Please inform athletes they are absolutely not permitted to use adjacent golf course for warming up. The outdoor track on main campus (down hill from indoor track) can also be used for warming up. Please instruct athletes the North entrance (all glass) is the only in/out for athlete access to building once meet has begun for warming up and cooling down. Again, teams are not to exit/enter main entrance / Rotunda at all through course of meet.
TIME SCHEDULE (tentative as of November 14, subject to change before February 6)
2:00 PM Teams may enter facility
2:15 PM Gates open for spectators
2:30 PM Coaches meeting (scratches and other items)
2:45 PM Women's high jump (4'2" opening height*, five alive)
3:00 PM Women's shotput (3 attempts, top 7 to finals for 3 additional)
Men's long jump (3 attempts, top 7 to finals for 3 additional)
Men's pole vault (8'0" opening height*, five alive)
Men's shotput (3 attempts, top 7 to finals for 3 additional)
Women's long jump (3 attempts, top 7 to finals for 3 additional)
Women's triple jump (3 attempts, top 7 to finals for 3 additional)
Women's pole vault (6'0" opening height*, five alive)
Men's high jump (5'0" opening height*, five alive).
*opening heights subject to change by the games committee/meet director
RUNNING EVENTS (ROLLING SCHEDULE:
3:00 PM Women's 3200 Meter Relay
Men's 3200 Meter Relay
Women's 55 Meter Hurdles Finals
Men's 55 Meter Hurdles Finals
Women's 55 Dash Finals
Men's 55 Dash Finals
Women's 800 Meter Relay Finals
Men's 800 Meter Relay Finals
Women's 1600 Meter Run Finals
Men's 1600 Meter Run Finals
Women's 500 Meter Dash Finals
Men's 500 Meter Dash Finals
Women's 1000 Meter Run Finals
Men's 1000 Meter Run Finals
Women's 300 Meter Dash Finals
Men's 300 Meter Dash Finals
Women's 3200 Meter Run Finals
Men's 3200 Meter Run Finals
Women's 1600 Meter Relay Finals
Men's 1600 Meter Relay Finals