East Coast Invitational - Final Instructions

East Coast Invitational

Attention Coaches: 

  1. The revised schedule for the East Coast Invitational based on the number of entries is posted on milestat.com.
  2. The fields are larger than anticipated, but we will honor our commitment to this year’s increased entry limit.
  3. All running events will be sections on time with the fastest section running first.
  4. We will not be able to take any additions or substitutions at this point, only scratches.
  5. This schedule is an estimate only. The meet will operate on a rolling schedule and we will try to get ahead of this estimated schedule, as tight as it is. KEEP A CLOSE CHECK ON THE EVENTS. THE ORDER WILL NOT CHANGE, BUT THE STARTING TIMES WILL BE ADJUSTED AS SCRATCHES REDUCE THE NUMBER OF COMPETITORS.
  6. We want to run completely full sections with no empty lanes.
  7. It is very important that you school your athletes in the following check-in procedure.
 

CHECK –IN FOR RUNNING EVENTS

  1. A NUMBER OF ATHLETES WERE ENTERED WITHOUT A SEEDING PERFORMANCE. THEY WILL NOT BE ALLOWED TO COMPETE  WITHOUT SUCH. PLEASE ADD YOUR BEST ESTIMATED TIME FOR THESE ATHLETES ON THE PERFORMANCE SHEETS AT THE CHECK-IN TABLE.
  2. REPORT ALL SCRATCHES AS SOON AS YOU KNOW THEM BY DRAWING A SINGLE LINE THROUGH THEIR NAME ON THE EVENT PERFORMANCE LIST POSTED AT THE CHECK-IN TABLE.
  3. PUT A CHECK TO THE LEFT OF THE ATHLETE’S NAME IF THEY ARE RUNNING AS SOON AS THEY ARRIVE IN THE BUILDING AND NO LATER THAN 30 MINUTES PRIOR TO THE SCHEDULED START OF THEIR RACE.
  4. 30 MINUTES PRIOR TO THE START OF THE 1ST RUNNING EVENT, WE WILL PULL THE EVENT SHEET AND SET THE SECTIONS, INCLUDING ONLY THOSE ATHLETES WITH A CHECK BY THEIR NAME. WE WILL CONTINUE PULLING EVENTS, 2 EVENTS AHEAD, THROUGHOUT THE DAY.
  5. DO NOT CHECK-IN ATHLETES WHO ARE NOT YET PRESENT.
  6. ONCE THE EVENT SHEET HAS BEEN PULLED AND THE SECTIONS ARE SET, THERE WILL BE NO CHANGES.
  7. ATHLETES WITHOUT CHECKS BY THEIR NAME WILL BE SCRATCHED.
  8. ONCE AN ATHLETE HAS PUT A CHECK BY THEIR NAME, THEY NEED ONLY TO REPORT TO THE CLERK’S TABLE FOR SECTION ASSIGNMENT AND HIP NUMBER 10 MINUTES BEFORE THE START OF THEIR EVENT.
  9. ATHLETES WHO FAIL TO FOLLOW THE CHECK-IN PROCEDURE OR MISS THEIR SECTION WILL NOT BE ALLOWED TO COMPETE IN SUBSEQUENT SECTIONS.
  10. PERFORMANCE LISTS WILL BE POSTED IN THE ENTRANCE HALL FOR ALL TO SEE. PLEASE TELL YOUR ATHLETES TO USE THE PERFORMANCE LITS AT THE CHECK-IN TABLE ONLY FOR CHECKING-IN.
 

FIELD EVENT COMPETITORS CHECK-IN AT THE FIELD EVENT SITE