Meet Information
Potomac Valley Track Club
Outdoor All-Comers Track & Field Meets
Edison High School
5801 Franconia Road, Alexandria VA 22310
www.pvtc.org/outdoor.html
703-481-3530
SUNDAY, May 19, 8:30 AM
SUNDAY, June 9, 8:30 AM
SUNDAY, June 30, 8:30 AM
SATURDAY, July 20, 8:30 AM
SATURDAY, August 10, 8:30 AM
Enter on race day, or
Enter on-line for all-comers meets
Volunteer to help at meets
Printable information sheet
WHERE:
Edison High School, 5801 Franconia Rd, Alexandria VA | MAP
400m fast, rubberized, all weather surface
DIRECTIONS:
I-495 (Capital Beltway) to Van Dorn Street south. Cross Franconia Road. Turn left into schoolyard,
REGISTRATION:
$8.00 non-PVTC members 18 and over
$5.00 PVTC members
$4.00 Youth under 18
Financial aid is available
Unlimited number of events for one entry fee
Pre-register for all 5 meets and get one free -- 5 meets for the price of 4
Registration opens at 7:30 AM
Free racewalk clinic 7:00-8:00 AM
No membership fee is required to compete, but you can join PVTC at the meets
New members who join PVTC at a meet get free entry to that meet
Register on-site on race day or on-line
TRACK EVENTS
8:30 AM
3000m Racewalk / 800m Youth Racewalk followed by
300/400m Hurdles
9:10 AM -- rolling schedule
Mile, followed by
100m
Mile Racewalk
400m
100/110m Hurdles
3000m
200m
800m
4x100m
4x400m
FIELD EVENTS
8:30 AM
High jump under 5 feet
10:00 AM
High jump over 5 feet
8:30 AM
Long jump (youth long jump starts at 8:30 AM, adult long jump starts after 100m
Triple jump after long jump
8:30 AM
Discus, followed by
Javelin (first flight starts at 9:00 AM)
Shotput
No hammer, no weight throw, no superweight throw, sorry about that.
10:00 AM
Pole vault
SANCTION
All meets are sanctioned by USATF.
All USATF member athletes are covered by USATF's individual insurance policy.
USATF membership is available at www.usatf.org
If you are going for a record in any event, please notify the meet director so that we can provide the required number of certified timers and judges.
PVTC intends to hold all track and field meets as scheduled. PVTC, however, reserves the right to cancel or shorten an event, or the meet, due to time constraints or hazardous conditions.
EQUIPMENT
Fully-Automatic Timing is used for most running events (and records as applicable)
Wind gauge used as needed for sprints and horizontal jumps
Starting blocks available
Track spikes may not exceed -inch in length
Throwers are responsible for bringing their own implements
PVTC has some implements available at no charge
VOLUNTEERS
Volunteer to help at meets
Since these are all-comers meets, we greatly appreciate your assistance helping to set up and conduct events and to clean up after the meet.
The success of these track meets depends on the number of volunteers we have.
Volunteers also help keep the entry fees low for everyone.
Order of Competition in Track Event Heats and Field Event Flights
In all events, the Clerk of Course groups lane races (races 400m or shorter) in this manner: adults first, from youngest to oldest, 18-29, 30-39, 40-49, etc. then youth 6 & under, 7-8, 9-10, 11-12, 13-14. In the 800, mile and 3000, we will go with a fast section first, then break the remaining entrants into manageably-numbered sections (800 <12, mile <16). The 3000 is generally one section (20 or less). If necessary, the Clerk of Course groups heats by gender, females followed by males. Alternatively, the Clerk of Course may consolidate heats across age and gender to save time.
In the high jump, we have two flights: starting heights below 5 feet followed by starting heights 5 feet and up
Entry Procedures
At the registration desk, we issue a racing number to all entrants, to be pinned to the front of the running jersey.
We sell blocks of numbers to youth coaches for each team member at $4.00 each.
We also issue a sign up sheet to each coach, to be completed for each team member receiving a number.
The coach must return the completed sign-up sheet to the registration desk.
To save time meet day morning, coaches may export a Hy-Tek ZIP file to send entries via e-mail to meet director Craig Chasse, and you can pay by club check the day of the meet
Helpful tip: just enter your whole team and then only pay for the ones who show up that morning.
If you don't use Hy-Tek, you can download it for free at www.hy-tekltd.com/downloads.html and near the bottom of the page, click on the TEAM MANAGER 2.0 Lite option to download the trial version) and enter your team.
You can also register at Active.Com, if you know who is coming in advance, as you must pay when you register at Active.Com
Coaches should remind athletes to stay in their lanes so they may be properly scored.
Finish Line and Scoring Procedures
At the finish line, three lane judges, and a head judge are responsible for place finishing. At least three officials are responsible for timing, including one designated head timer. Additionally, an official is designated as the chief scorer. At least two officials are assigned to the FAT system if used.
Upon completion of each race, based upon placement of the athletes by lane by the head judge, with assistance from the three judges as needed, the lane judges write the bib number of the athlete to the heat sheet in the proper order of finish as called by the head judge. The head judge or a runner holds the heat sheets for each event. Upon completion of each race, the heat sheet is to given to the head scorer who places the finish time next to the athlete's name, as provided by the head timer. We use the FAT system as a back-up system for athletes under 15 and as the primary system for athletes 15 and over, if staff is available. We use hand held times on the heat sheets for all races on race day if FATs were not immediately available. Once the times are placed on the heat sheet, we copy the heat sheet and sent it to the registration table for posting, as soon as possible. We file the original in the results folder for the race transcriber to post the final results on our web site. Later in the meet or at the end of the meet, we affix FAT times, when available, to the original heat sheets.
Outdoor All-Comers Track & Field Meets
Edison High School
5801 Franconia Road, Alexandria VA 22310
www.pvtc.org/outdoor.html
703-481-3530
SUNDAY, May 19, 8:30 AM
SUNDAY, June 9, 8:30 AM
SUNDAY, June 30, 8:30 AM
SATURDAY, July 20, 8:30 AM
SATURDAY, August 10, 8:30 AM
Enter on race day, or
Enter on-line for all-comers meets
Volunteer to help at meets
Printable information sheet
WHERE:
Edison High School, 5801 Franconia Rd, Alexandria VA | MAP
400m fast, rubberized, all weather surface
DIRECTIONS:
I-495 (Capital Beltway) to Van Dorn Street south. Cross Franconia Road. Turn left into schoolyard,
REGISTRATION:
$8.00 non-PVTC members 18 and over
$5.00 PVTC members
$4.00 Youth under 18
Financial aid is available
Unlimited number of events for one entry fee
Pre-register for all 5 meets and get one free -- 5 meets for the price of 4
Registration opens at 7:30 AM
Free racewalk clinic 7:00-8:00 AM
No membership fee is required to compete, but you can join PVTC at the meets
New members who join PVTC at a meet get free entry to that meet
Register on-site on race day or on-line
TRACK EVENTS
8:30 AM
3000m Racewalk / 800m Youth Racewalk followed by
300/400m Hurdles
9:10 AM -- rolling schedule
Mile, followed by
100m
Mile Racewalk
400m
100/110m Hurdles
3000m
200m
800m
4x100m
4x400m
FIELD EVENTS
8:30 AM
High jump under 5 feet
10:00 AM
High jump over 5 feet
8:30 AM
Long jump (youth long jump starts at 8:30 AM, adult long jump starts after 100m
Triple jump after long jump
8:30 AM
Discus, followed by
Javelin (first flight starts at 9:00 AM)
Shotput
No hammer, no weight throw, no superweight throw, sorry about that.
10:00 AM
Pole vault
SANCTION
All meets are sanctioned by USATF.
All USATF member athletes are covered by USATF's individual insurance policy.
USATF membership is available at www.usatf.org
If you are going for a record in any event, please notify the meet director so that we can provide the required number of certified timers and judges.
PVTC intends to hold all track and field meets as scheduled. PVTC, however, reserves the right to cancel or shorten an event, or the meet, due to time constraints or hazardous conditions.
EQUIPMENT
Fully-Automatic Timing is used for most running events (and records as applicable)
Wind gauge used as needed for sprints and horizontal jumps
Starting blocks available
Track spikes may not exceed -inch in length
Throwers are responsible for bringing their own implements
PVTC has some implements available at no charge
VOLUNTEERS
Volunteer to help at meets
Since these are all-comers meets, we greatly appreciate your assistance helping to set up and conduct events and to clean up after the meet.
The success of these track meets depends on the number of volunteers we have.
Volunteers also help keep the entry fees low for everyone.
Order of Competition in Track Event Heats and Field Event Flights
In all events, the Clerk of Course groups lane races (races 400m or shorter) in this manner: adults first, from youngest to oldest, 18-29, 30-39, 40-49, etc. then youth 6 & under, 7-8, 9-10, 11-12, 13-14. In the 800, mile and 3000, we will go with a fast section first, then break the remaining entrants into manageably-numbered sections (800 <12, mile <16). The 3000 is generally one section (20 or less). If necessary, the Clerk of Course groups heats by gender, females followed by males. Alternatively, the Clerk of Course may consolidate heats across age and gender to save time.
In the high jump, we have two flights: starting heights below 5 feet followed by starting heights 5 feet and up
Entry Procedures
At the registration desk, we issue a racing number to all entrants, to be pinned to the front of the running jersey.
We sell blocks of numbers to youth coaches for each team member at $4.00 each.
We also issue a sign up sheet to each coach, to be completed for each team member receiving a number.
The coach must return the completed sign-up sheet to the registration desk.
To save time meet day morning, coaches may export a Hy-Tek ZIP file to send entries via e-mail to meet director Craig Chasse, and you can pay by club check the day of the meet
Helpful tip: just enter your whole team and then only pay for the ones who show up that morning.
If you don't use Hy-Tek, you can download it for free at www.hy-tekltd.com/downloads.html and near the bottom of the page, click on the TEAM MANAGER 2.0 Lite option to download the trial version) and enter your team.
You can also register at Active.Com, if you know who is coming in advance, as you must pay when you register at Active.Com
Coaches should remind athletes to stay in their lanes so they may be properly scored.
Finish Line and Scoring Procedures
At the finish line, three lane judges, and a head judge are responsible for place finishing. At least three officials are responsible for timing, including one designated head timer. Additionally, an official is designated as the chief scorer. At least two officials are assigned to the FAT system if used.
Upon completion of each race, based upon placement of the athletes by lane by the head judge, with assistance from the three judges as needed, the lane judges write the bib number of the athlete to the heat sheet in the proper order of finish as called by the head judge. The head judge or a runner holds the heat sheets for each event. Upon completion of each race, the heat sheet is to given to the head scorer who places the finish time next to the athlete's name, as provided by the head timer. We use the FAT system as a back-up system for athletes under 15 and as the primary system for athletes 15 and over, if staff is available. We use hand held times on the heat sheets for all races on race day if FATs were not immediately available. Once the times are placed on the heat sheet, we copy the heat sheet and sent it to the registration table for posting, as soon as possible. We file the original in the results folder for the race transcriber to post the final results on our web site. Later in the meet or at the end of the meet, we affix FAT times, when available, to the original heat sheets.