Meet Information
REGION 4D OUTOOR TRACK REPORT
I. DIRECTOR Rod Camden
434-239-4311 (home)
School email: camdenrc@lcsedu.net (VHSL entries to this email)
Home email: rodcamden@comcast.net
434-522-3793 (fax)
II. SITE Wednesday, May 27, 2020: E. C. GLASS HIGH SCHOOL, Lynchburg, VA. Outdoor Track Facility - opens at 12:00 noon.
III. ADMISSION $7 for all spectators
IV. PASSES VHSCA-VHSL-VIAAA-VATA-VSBA-Principal state
membership cards.
V. OFFICIALS Key Officials (referee, starter, finish line, FAT) will be VHSL certified officials. I will assign various teams to run off the field events and to be turn umpires. The head field judges for each field event and the umpires will be paid if they are VHSL or USATF certified..
VI. ENTRIES Each team gets two (2) entries in each individual event and one (1) relay team in each relay event. To enter more than 2 athletes, all entries must have met the region standard in a meet during this outdoor season. For this meet, milestat will take only 3 max per individual event, so if you enter more than 3 in an event, the 4th,etc. entries must be on the VHSL form. All track entries must be FAT or hand timed and added .24 to the hand time. High hurdles, 100 and 200 times must be FAT.
All entries must be in the milestat database during this outdoor season.
If an athlete or relay team has met a region/state standard not in a meet listed on milestat, the coach must email or fax (434-522-3793) the meet results to Rod Camden (meet director) no later than 1 day before the region entries are due. Remember you may use the best time of the season (as long as it is on milestat) for your entry even if it is not a regional qualifying time if you are entering 2 or less athletes in an individual event.
VII. SCORING AND AWARDS (boys & girls): 2 Team Trophies (Championship and Runner-Up)
Medals (first eight places in individual events and first six relay teams)
Coaches should pick up medals packet prior to leaving the meet. Again this year we will be scoring 8 places (10-8-6-5-4-3-2-1) in each event .
VIII. HOSPITALITY ROOM Discount at concession stand will be provided for
officials and a maximum of 3 coaches from each team.
IX. ENTRIES You will be entering the meet twice, once on the VHSL
regional entry form and again on milestat.
Both entries are due by 9pm on Sunday, May 24,
2020. On the VHSL form you must state the meet and
the date of each performance. Milestat entries will open no later
thanApril 22, 2020.
Remember to include names of all potential relay runners
who are not in an individual event on your milestat relay list.
MILESTAT ENTRIES ARE FINAL AND MUST MEET THE 3 EVENT RUNNING EVENT RULE. RELAY TEAM MEMBERS ARE NOT FINAL UNTIL THE RELAY CARD IS TURNED IN TO THE CLERK. SINCE THIS IS A ONE DAY MEET, ANY ATHLETE ENTERED IN THE 3200 RUN IS ONLY ALLOWED ONE MORE RUNNING EVENT.
Please email VHSL entries to camdenrc@lcsedu.net. Coaches will be emailed a VHSL regional entry form at least a week before the meet or coaches may use the outdoor track regional entry form at vhsl.org. Remember all performances should be verified on the VHSL form.
You will also be entering on milestat and the milestat entries will be uploaded into the regional meet. If there is a conflict with the milestat and VHSL entries that cannot be resolved, the VHSL entry will override the milestat performance (I will attempt to contact the coach first). Early VHSL entries will be most appreciated!
X. SCRATCHES Email early scratches (no penalty) to camdenrc@lcsedu.net befoon Monday May 25, 2020(so the meet can be properly seeded for the program and events reseeded). After this time scratches will be taken at the coaches meeting without penalty. However the scratched event will count as an entry. No additions will be allowed after the May 24 milestat and VHSL form deadlines.
Double-check your entries!
XI. TEAM FOOD Absolutely no food or drinks (except water) will be allowed on or inside the track on the turf field.
XII. TEAM PERSONNEL All team personnel managers, scorekeepers, etc,
must enter with the team. All team personnel must stay outside the infield, except for the head and assistant coaches and meet officials who are actively working the running events. Athletes warming up for the NEXT EVENT or EXITING their event are the only athletes allowed on the infield. Coaches should confer with athletes outside the infield area.
Teams may put up tents around the outside perimeter of the track, but at least 30 meters away from the jump pits and pole vault runway. No tents in the stands.
XIII. QUALIFIERS TO STATE: The top 4 athletes and the top 4 relay teams from the region meet automatically qualify for the state meet in addition to any athlete/relay team who has a state qualifier in a 5 or more team meet during the season using FAT or a 10 or more team meet without FAT. You MUST fill out a state entry form and turn it into the meet director prior to leaving the regional meet. You will then be given a xerox copy of your state entries. Further information will be given at the coaches meeting. Meet director, Rod Camden, will be the meet referee in case of any rule violations. Appeal forms are in the press box.
XIV. TENTATIVE TIME SCHEDULE FOR SATURDAY:
12:30 pm: COACHES MEETING IN PRESS BOX (PICK UP PACKETS AND OTHER IMPORTANT ITEMS; SCRATCHES TAKEN ONLY IN RUNNING EVENTS IF IT WILL REDUCE THE NUMBER OF SECTIONS. FIELD EVENT SCRATCHES AT THE SITE.
12:00 PM TO 12:45 pm: weigh shot and discus; weigh vaulters.
FIELD EVENTS:
1:00 PM Girls LJ, Boys SP, Boys LJ, Girls Discus (top 9 to finals)
1:00 PM Boys HJ (5 4 start), Girls PV (7 6 start ) FIVE ALIVE
The event times below are approximate:
3:00 PM Girls SP, Boys TJ, Girls TJ, Boys Discus (top 9 to finals)
3:00 PM Girls HJ (4 4 start), Boys PV (7 6 start) FIVE ALIVE
opening heights subject to change by the meet director.
RUNNING EVENTS ROLLING SCHEDULE:
1:45 PM GIrls 4x800 Meter Relay
Boys 4X800 Meter Relay
Boys 100 Meter Dash Semis if more than 16 entries (Heat winners and next fastest to 8 lane finals)
Girls 100 Meter Dash Semis if more than 16 entries. (Heat winners and next fastest to 8 lane finals)
Boys 110 Meter Hurdles Semis if more than 16 entries (Heat winners and next fastest to 8 lane finals)
Girls 55 Meter Hurdles Semis if more than 16 entries (Heat winners and next fastest to 8 lane finals)
note: if 16 or less entries, we will run a 2 section final.
RUNNING EVENT BREAK (minimum of 30 minutes):
FINALS ON TIME SCHEDULE UNLESS WE GET BEHIND:
3:00 PM Girls 100 Meter Hurdles Finals
3:10 PM Boys 110 Meter Hurdles Finals
3:20 PM Girls 100 Dash Finals
3:25 PM Boys 100 Dash Finals
3:30 PM Girls 1600 Meter Run
3:40 PM Boys 1600 Meter Run
3:50 PM Girls 4x100 Relay Finals (Sections on Time)
4:00 PM Boys 4x100 Relay Finals (Sections on Time)
4:10 PM Girls 400 Meter Dash Finals (Sections on Time)
4:20 PM Boys 400 Meter Dash Finals (Sections on Time)
4:35 PM Girls 300 Meter Hurdles Finals (Sections on Time)
4:45 PM Boys 300 Meter Hurdles Finals (Sections on Time)
4:55 PM Girls 800 Meter Run Finals (Sections on Time)
5:05 PM Boys 800 Meter Run Finals (Sections on Time)
5:15 PM Girls 200 Meter Dash Finals (Sections on Time)
5:25 PM Boys 200 Meter Dash Finals (Sections on Time)
5:40 PM Girls 3200 Meter Run Finals (Sections on Time)
5:55 PM Boys 3200 Meter Run Finals (Sections on Time)
6:10 PM Girls 4x400 Meter Relay Finals (Sections on Time)
6:20 PM Boys 4x400 Meter Relay Finals (Sections on Time)
6:40 PM Team Awards (Be sure to pick up medals in press box)
7:15 PM Deadline to turn in VHSL paper state entry forms at the press box (these can be turned in early if a team does not have entries in the latter events). You will be given a xerox copy of your state entries.
If you have any questions or concerns, email me at camderc@lcsedu.net.
I. DIRECTOR Rod Camden
434-239-4311 (home)
School email: camdenrc@lcsedu.net (VHSL entries to this email)
Home email: rodcamden@comcast.net
434-522-3793 (fax)
II. SITE Wednesday, May 27, 2020: E. C. GLASS HIGH SCHOOL, Lynchburg, VA. Outdoor Track Facility - opens at 12:00 noon.
III. ADMISSION $7 for all spectators
IV. PASSES VHSCA-VHSL-VIAAA-VATA-VSBA-Principal state
membership cards.
V. OFFICIALS Key Officials (referee, starter, finish line, FAT) will be VHSL certified officials. I will assign various teams to run off the field events and to be turn umpires. The head field judges for each field event and the umpires will be paid if they are VHSL or USATF certified..
VI. ENTRIES Each team gets two (2) entries in each individual event and one (1) relay team in each relay event. To enter more than 2 athletes, all entries must have met the region standard in a meet during this outdoor season. For this meet, milestat will take only 3 max per individual event, so if you enter more than 3 in an event, the 4th,etc. entries must be on the VHSL form. All track entries must be FAT or hand timed and added .24 to the hand time. High hurdles, 100 and 200 times must be FAT.
All entries must be in the milestat database during this outdoor season.
If an athlete or relay team has met a region/state standard not in a meet listed on milestat, the coach must email or fax (434-522-3793) the meet results to Rod Camden (meet director) no later than 1 day before the region entries are due. Remember you may use the best time of the season (as long as it is on milestat) for your entry even if it is not a regional qualifying time if you are entering 2 or less athletes in an individual event.
VII. SCORING AND AWARDS (boys & girls): 2 Team Trophies (Championship and Runner-Up)
Medals (first eight places in individual events and first six relay teams)
Coaches should pick up medals packet prior to leaving the meet. Again this year we will be scoring 8 places (10-8-6-5-4-3-2-1) in each event .
VIII. HOSPITALITY ROOM Discount at concession stand will be provided for
officials and a maximum of 3 coaches from each team.
IX. ENTRIES You will be entering the meet twice, once on the VHSL
regional entry form and again on milestat.
Both entries are due by 9pm on Sunday, May 24,
2020. On the VHSL form you must state the meet and
the date of each performance. Milestat entries will open no later
thanApril 22, 2020.
Remember to include names of all potential relay runners
who are not in an individual event on your milestat relay list.
MILESTAT ENTRIES ARE FINAL AND MUST MEET THE 3 EVENT RUNNING EVENT RULE. RELAY TEAM MEMBERS ARE NOT FINAL UNTIL THE RELAY CARD IS TURNED IN TO THE CLERK. SINCE THIS IS A ONE DAY MEET, ANY ATHLETE ENTERED IN THE 3200 RUN IS ONLY ALLOWED ONE MORE RUNNING EVENT.
Please email VHSL entries to camdenrc@lcsedu.net. Coaches will be emailed a VHSL regional entry form at least a week before the meet or coaches may use the outdoor track regional entry form at vhsl.org. Remember all performances should be verified on the VHSL form.
You will also be entering on milestat and the milestat entries will be uploaded into the regional meet. If there is a conflict with the milestat and VHSL entries that cannot be resolved, the VHSL entry will override the milestat performance (I will attempt to contact the coach first). Early VHSL entries will be most appreciated!
X. SCRATCHES Email early scratches (no penalty) to camdenrc@lcsedu.net befoon Monday May 25, 2020(so the meet can be properly seeded for the program and events reseeded). After this time scratches will be taken at the coaches meeting without penalty. However the scratched event will count as an entry. No additions will be allowed after the May 24 milestat and VHSL form deadlines.
Double-check your entries!
XI. TEAM FOOD Absolutely no food or drinks (except water) will be allowed on or inside the track on the turf field.
XII. TEAM PERSONNEL All team personnel managers, scorekeepers, etc,
must enter with the team. All team personnel must stay outside the infield, except for the head and assistant coaches and meet officials who are actively working the running events. Athletes warming up for the NEXT EVENT or EXITING their event are the only athletes allowed on the infield. Coaches should confer with athletes outside the infield area.
Teams may put up tents around the outside perimeter of the track, but at least 30 meters away from the jump pits and pole vault runway. No tents in the stands.
XIII. QUALIFIERS TO STATE: The top 4 athletes and the top 4 relay teams from the region meet automatically qualify for the state meet in addition to any athlete/relay team who has a state qualifier in a 5 or more team meet during the season using FAT or a 10 or more team meet without FAT. You MUST fill out a state entry form and turn it into the meet director prior to leaving the regional meet. You will then be given a xerox copy of your state entries. Further information will be given at the coaches meeting. Meet director, Rod Camden, will be the meet referee in case of any rule violations. Appeal forms are in the press box.
XIV. TENTATIVE TIME SCHEDULE FOR SATURDAY:
12:30 pm: COACHES MEETING IN PRESS BOX (PICK UP PACKETS AND OTHER IMPORTANT ITEMS; SCRATCHES TAKEN ONLY IN RUNNING EVENTS IF IT WILL REDUCE THE NUMBER OF SECTIONS. FIELD EVENT SCRATCHES AT THE SITE.
12:00 PM TO 12:45 pm: weigh shot and discus; weigh vaulters.
FIELD EVENTS:
1:00 PM Girls LJ, Boys SP, Boys LJ, Girls Discus (top 9 to finals)
1:00 PM Boys HJ (5 4 start), Girls PV (7 6 start ) FIVE ALIVE
The event times below are approximate:
3:00 PM Girls SP, Boys TJ, Girls TJ, Boys Discus (top 9 to finals)
3:00 PM Girls HJ (4 4 start), Boys PV (7 6 start) FIVE ALIVE
opening heights subject to change by the meet director.
RUNNING EVENTS ROLLING SCHEDULE:
1:45 PM GIrls 4x800 Meter Relay
Boys 4X800 Meter Relay
Boys 100 Meter Dash Semis if more than 16 entries (Heat winners and next fastest to 8 lane finals)
Girls 100 Meter Dash Semis if more than 16 entries. (Heat winners and next fastest to 8 lane finals)
Boys 110 Meter Hurdles Semis if more than 16 entries (Heat winners and next fastest to 8 lane finals)
Girls 55 Meter Hurdles Semis if more than 16 entries (Heat winners and next fastest to 8 lane finals)
note: if 16 or less entries, we will run a 2 section final.
RUNNING EVENT BREAK (minimum of 30 minutes):
FINALS ON TIME SCHEDULE UNLESS WE GET BEHIND:
3:00 PM Girls 100 Meter Hurdles Finals
3:10 PM Boys 110 Meter Hurdles Finals
3:20 PM Girls 100 Dash Finals
3:25 PM Boys 100 Dash Finals
3:30 PM Girls 1600 Meter Run
3:40 PM Boys 1600 Meter Run
3:50 PM Girls 4x100 Relay Finals (Sections on Time)
4:00 PM Boys 4x100 Relay Finals (Sections on Time)
4:10 PM Girls 400 Meter Dash Finals (Sections on Time)
4:20 PM Boys 400 Meter Dash Finals (Sections on Time)
4:35 PM Girls 300 Meter Hurdles Finals (Sections on Time)
4:45 PM Boys 300 Meter Hurdles Finals (Sections on Time)
4:55 PM Girls 800 Meter Run Finals (Sections on Time)
5:05 PM Boys 800 Meter Run Finals (Sections on Time)
5:15 PM Girls 200 Meter Dash Finals (Sections on Time)
5:25 PM Boys 200 Meter Dash Finals (Sections on Time)
5:40 PM Girls 3200 Meter Run Finals (Sections on Time)
5:55 PM Boys 3200 Meter Run Finals (Sections on Time)
6:10 PM Girls 4x400 Meter Relay Finals (Sections on Time)
6:20 PM Boys 4x400 Meter Relay Finals (Sections on Time)
6:40 PM Team Awards (Be sure to pick up medals in press box)
7:15 PM Deadline to turn in VHSL paper state entry forms at the press box (these can be turned in early if a team does not have entries in the latter events). You will be given a xerox copy of your state entries.
If you have any questions or concerns, email me at camderc@lcsedu.net.