Potomac Region Champions Together Unified Track and Field Meet 2023

Saturday, April 15, 2023

Thank you for your interest in competing at the 2023 Potomac Region Unified Track and Field Time Trials. We are excited to bring together Unified programs throughout Loudoun County, Fairfax County, Arlington County, Faquier County, and Prince William County.  Please find information regarding registration and meet implementation below. Please do not hesitate to reach out if you have ANY questions.  Our hope is to make this a positive experience for all athletes, coaches, volunteers, and spectators.  We look forward to hearing your feedback and questions.

Site: Dominion High School:  21326 Augusta Dr, Sterling, VA 20164

Contact:  Patsy Long; coach@saintsebastianacademy.org

Schedule:

1:20pm Volunteer Meeting 

1:40pm Coaches Meeting 

2:00pm Field Events Begin

• Shot put

• Softball throw

• Long jump

2:00pm Track Events being and will follow a rolling schedule (the next event will begin after the first event has finished)

Athletes should give priority to their running events.  If they are participating in a field event and hear first call for a running event for which they have been entered, they are to let the field events judge know, report to the clerk of the course for their running event, compete in that event, and then return to the field event after their race on the track is over.

• 25m Assisted Walk

• 100m Dash

• 100m Wheelchair Race 

• 4x100m Relay

• 400m Dash

Registration: Each school program will submit entries for each event electronically using MileStat.

Video Directions: 

How To Register a Team (for any Unified program who has NOT previously registered using MileStat): 

Go to https://va.milesplit.com/

1. Log in to MileStat in the uppermost right corner by creating a profile using email and password.

2. Click on TEAMS in the white banner at the top of the web page.

3. Click Add New Club on right side of screen under the label ADD NEW TEAM.

4. Enter in data and click SAVE.  (Note: Our experience has been that once you've entered in the data to create your team account, it may still take a day or two for things to process before your team appears along with the others on milestat.  You won't be able to register your athletes until this happens so please start this process as soon as possible!)    

5. Go to TEAMS once again.

6. Search for your new team name (ex: Freedom Eagles Unified Track and Field), and click on it.

7. Click on Edit Team (top center in the black banner).

8. Click on Roster.

9. On the right side, add an individual athlete's information to add them to the roster; repeat this process for each individual member, athlete, and partner.

How to Register Athletes on milestat once you have a team and roster (for ALL Unified programs):

1. Go to: 

1. Click on the green link labeled: Register Online Now

2. Click Next to register your Unified team (you must still be logged-in to MileStat)

3. In each individual event, click on the athletes who will compete in that event. Be sure to include an accurate seed time or distance for each athlete, if you are able.  These seeds can come from earlier meets or can be estimated by the coach. Please do your best, as these seeds will be used to create running heats and field event flights. 

Registration Limitations:

Each participant may register for a maximum of three events (to include field events and relays.) Schools should enter a proportionate number of athletes and partners in each event (1 athlete and 1 partner, 2 athletes and 1 partner, 1 athlete and 2 partners, or 2 athletes and 2 partners).

Please complete event registration by Monday, April 13th at 11:00pm.

Field Event Information:  Athletes and partners will check in with the field event judge at each event.

• Maximum of three attempts

• Heats will be based on entered distance and will be grouped into flights of 8 (highest to lowest)

• Girls use the 3 kg (6.6 lbs) shot put; boys will use 4 kg (8.8 lbs) shot put

• Schools must bring their own equipment (shot puts, softballs)

Running Event Information: Athletes will check in with the Clerks near the starting line of each event.

• No preliminary races--all events will be run as finals.

• Heats will be based on entered time and will be grouped into heats of 8 (fastest to slowest).

• Schools must bring their own equipment (batons).

• Blocks will be available for use.

• Students will be placed into heats/flights based on ability (regardless of whether athletes or partners.) Each heat/flight will have the same number of participants, except that extra participants will be entered into the higher seeded heat(s) or flight(s). Athletes and partners should compete to the best of their ability at all times. Participants from the same school may be assigned to the same heat.

• Students who use wheelchairs may enter the softball throw, shot put and a demonstration 100M wheelchair race. 

Additional Information:

• Admission: Free for all spectators

• Hospitality Room: The facilities shed will be open throughout the meet for all coaches, volunteers, and meet personnel.  

• Finish Line: On the home side by the first turn 

• Jump Pits: On the visitors side by the 200m mark

• Throws Circles: Outside the stadium; near the start of the 200m.

• Electronic communication equipment (cell phones, walkie-talkies and others) and video equipment are strongly discouraged in the competition area to maintain the safety of all athletes.  Spectators and others are encouraged to take photos and videos outside of the the track area, on the outside of the jump pits, and on the outside of the throws circles.

• Teams are welcome to set up tents on the Visitors Side of the stadium; teams are also welcome to sit on the Home Side bleachers but we are asking to avoid tent set-up there to preserve viewing for all spectators.

Weather Policy:

• We hope to host the meet in great weather! However, if the weather forecast includes heavy rain and/or thunderstorms, we will make a call to cancel the event to ensure the safety of all athletes, partners, and teams by Friday, April 14th at noon.  This information will be posted on the MileStat meet page.

• If we begin the meet under clear weather but inclement weather does occur during the meet, all participants, teams, and spectators will seek shelter in the main gym.  This call will be made via announcement and will follow LCPS weather policy guidelines.