Northern VA TJMS Meet #3 2025

2024-2025 ORDER OF EVENTS

Thomas Jefferson Community Center

Date: Friday, December 13th,  2024

Teams:  Alexandria City, Fairfax, GC Marshall, John R Lewis, Madison, Robinson, South County, South Lakes, Washington-Liberty, Woodson            

Doors open - 5:00 p.m. on Friday

FIELD EVENTS    

5:30 PM   Girls high jump - unlimited entries - starting height 4'0" (raise 2") to be followed by Boys high jump - unlimited entries - starting height 5'0" (raise 2") Elevation of bar will not wait for athletes competing in running events and will not be lowered     

Boys shot put to be followed by girls shot put (unlimited entries)

RUNNING EVENTS (rolling schedule)     

• Meet Director:  Matt Gilchrist (mtgilchrist@fcps.edu)
• Asst Director: Mark Stripe
• Clerks: Mark Stripe, John Morris, Nathan Bluto
• Starter: Don Beeby
• Finish Line Coordinator: Ryan Drummond
• Timing/HyTek: Kylie Byun; Lauren Soljanyk

5:30 pm (Rolling Schedule)

-  Girls - 4 x 800 meter relay (2 teams max per school)

-  Boys 4 x 800 meter relay (2 teams max per school)

ONLY SCORING ATHLETES MAY USE STARTING BLOCKS IN 55 METER RACES!!!!!      

-  Girls - 4 x 200 meter relay - six teams per school - 1st team only scores      

-  Boys - 4 x 200 meter relay - six teams per school - 1st team only scores      

-  Girls - 1600 meter run - five runners maximum per school (two sections only)

-  Boys - 1600 meter run - five runners maximum per school (two sections only)       

-  Girls - 500 meter dash - six runners per school, three varsity & three JV       

-  Boys - 500 meter dash - six runners per school, three varsity & three JV       

-  Girls - 1000 meter run - five runners maximum per school (three sections only)       

-  Boys - 1000 meter run - five runners maximum per school (three sections only)       

-  Girls - 300 meter dash - six runners per school, three varsity & three JV       

-  Boys - 300 meter dash - six runners per school, three varsity & three JV        

-  Girls - 3200 meter run - three runners maximum per school (one section only)        

-  Boys - 3200 meter run - three runners maximum per school (one section only)        

-  Girls - 4 x 400 meter relay (one team per school if start is after 9:45 p.m.)        

-  Boys - 4 x 400 meter relay (one team per school if start is after 9:45 p.m) 

If 4 x 400 relays start before 9:45 p.m., a maximum of 4 teams per school may compete (2 girls, 2 boys)

• Meet Entry:

  - All entries will be done on Milestat.com.  They will be due at 8 pm on Thursday.  You will receive a program with heats/seeding no later than 12 noon on Friday. Please note that there will be NO SUBSTITUTIONS on meet day.  If your athlete does not show, he/she will not run.

  The password for meets is: TJMS2425

  There is no eating inside the track arena. Any food consumption should be in the sitting area by the teen center or outside.

  TEAM RESPONSIBILITIES:

  Our meets depend upon coach/parent participation, and it is expected that all teams pull their weight.For each meet you are entered, you are assigned a duty (field event, scoring, hurdle crew, hip numbers, etc).You are expected to fulfill your team duty, regardless of how many athletes you may be bringing. In addition, you are expected to fulfill your meet duty with people who are properly trained in doing their job. For example, do not hand off running a field event to a parent (or coach) who has never officiated or knows nothing about the event, and expect them to figure it out. Please take the time to go over the rules of the event, and how it is administered in advance of the meet.

  Please do not come to the meet and tell the meet director that because you have a split squad, or that your coaching staff is not all present, that you can't do your event...the other teams at the meet are counting on you to fill your role ably.

  -  Please make sure  to deposit your hip number in the trash can following each race, so they don't get stuck to the floor. 

  -  All schools must provide a coach to help count laps and time their distance runners. (1000, 1600, 3200 & 4x800m).

  Scoring -only three athletes and one relay are eligible per school per event to score

  * No spikes are allowed in the facility. Athletes will be disqualified for wearing spikes. Represent your school well by showing good sportsmanship. No throwing or kicking balls, frisbees, hacky sacks, etc. Many thanks to athletes, coaches and spectators for placing trash in the proper receptacles.

  -  All athletes, coaches & spectators must vacate the premises within ten minutes of the completion of the final event.

  -  Results will be posted on Milestat,com at the conclusion of each meet.

  For reference on expectations of each duty, please see below:

  Shot Put(3-4 helpers)- One Coach/Competent adult to run the event,a second adult to mark, one student/parent to pull the tape, and 2 more to help retrieve the shot. 

  High Jump (3-4)- One Coach/Competent adult to run the event, 2 parent/student helpers to replace the bar.Teams will be responsible for putting the mats away at the end of the meet (TJMS). 

  Hurdle Crew (10-12)- Set up Hurdles at the start of the 55m Hurdles; Raise them between the girls/boys events (2 notches), re-set them between heats.  Remove hurdles from track following the boys 55m hurdles; set up barrier by start/finish line.  Put them away at end of the night (during 3200m run). You should assign two athletes per row of hurdles during event to re-set them as needed, and to keep meet moving. Between genders, re-set weights. After boys hurdles, lower the height back down to girls' height.  

  Scorers- At TJMS, all scoring will be done by the timing crew. For the 4x800m only, you will need to provide tags for your athletes. Each tag should include the following information:

  •          Name (first & last)
  •          Gender
  •          School

  The time will be written on the tags, which will be collected, and then put into the results by hand.The tags will be put into a manilla envelope, and returned, along with carbon copies of the field events and results, to each individual team.

  Hip Numbers (3 per school): At TJMS, we are now using hip numbers for all events, except for 4x800m relays (which will still use tags).If your team is in charge of distributing hip numbers (there are either 2-3 per meet), you should supply at least 3 students/parents to work the hip number table, which will be located in the far corner, near the start line .You will be provided with check in sheets, and athletes will be instructed which heat they will be in, and that they should put the hip number, visibly, on the left hip.They will get a separate hip number for each event they are in, and may check in for any race during the day, in advance.

  Please note that there will be NO substitutions, either in terms of event or of entered athletes.

  Helpers will be expected to remain at the check-in table until the 4x400m relays are started.

  Finish Line/JV 55m Clerking: One or two coaches or competent adults who can help direct athletes away from the finish line after the end of each event, and to help police traffic from people who may be attempting to cross the line between or during races, and helping to keep them away from the FAT camera. Also will need help with clerking JV 55m heats.

TEAM DUTIES:

Boys Shot Put-  Woodson, Fairfax

Girls Shot Put-  South Lakes, Alexandria City 

Boys High Jump-  GC Marshall

Girls High Jump-   Washington-Liberty

Hurdle Crew-   South County

Finish Line/JV 55m Clerking-  James Robinson

Hip Numbers-  Madison, John R Lewis 

Timing- Kylie Byun (K&G Timing)