Region 4D Indoor Track & Field Championships 2025

(540) 667-5226 JWHS

(412) 508-1863 cell

sullivab@fcpsk12.net 

DATE & SITE

Monday, February 17, 2025

Shenandoah University Wilkins Athletics & Events Center

Doors open to teams at 2:45 PM, events start 3:30 PM.

(Girls' high jumpers and girls' long jumpers ONLY may be admitted at  2:15 PM pending conclusion of morning Region 5D meet).

ADMISSION: $10.00 for all spectators. Online or Credit Card (service fee applies). No CASH ACCEPTED. Doors open at 3:00 PM. Early tickets will be available on GoFan at https://gofan.co/app/school/VA24917

PASSES: VHSCA, VHSL, VIAAA, VATA, VSBA, and VHSL Principal state membership cards only. No school, district, region, or senior passes.

OFFICIALS: Key officials (referee, starter, assistant starter, clerk of course, bullpen officials, finish line, FAT) will be contracted by the host school. Referee, starter, and assistant starter will be VHSL and/or USATF certified officials. Participating schools are asked only to volunteer to run the pole vault competitions (2 needed). A jury of appeals will be assigned from three randomly selected schools, with an alternate should an appeal involve an athlete from one of those three schools.

ENTRIES:

(1) Each team receives 2 entries per individual event and 1 team per relay event.

(2) School may enter additional athletes who have met regional/state standards in a meet with 3 or more teams, but only if ALL entries for that event have met the regional/state standard. 

EXAMPLE 1: Team A enters its first two runners in the 1600 meters, both of whom have run the region/state standard. Team A has a third runner who has also run the standard; therefore, Team A may enter all three runners.

EXAMPLE 2: Team B enters its first two runners in the 1600.  One has run the state standard, but the second has not. The coach of Team B decides to enter a third runner in the event who has run the state standard. This is NOT permissible, and the coach must decide on which two to enter.

(3) If an athlete or relay team has met a regional/state standard not in a meet listed on Milestat, the coach must email or fax the meet results and VHSL region/state qualifying form to Brian Sullivan (meet director) no later than 1 day after the district championship or final regular season meet. Remember you may use the best time of the season from a meet involving 3 or more teams (as long as it is on Milestat) for your entry even if it is not a regional qualifying time.

SCORING:  8 places (10-8-6-5-4-3-2-1) for all events, including relays.

AWARDS: Team Champions and Runner-Up. Medals to top 3 in individual and relay events Coaches should pick up awards packet prior to leaving the meet.

HOSPITALITY: Will be available for event workers and coaches.

APPAREL: Will be on sale through American Screen Printing.

CONCESSIONS: Will be operated by Shenandoah University.

FAT TIMING: Operated by Blue Ridge Timing.

ENTRIES: You will be entering the meet twice, once on the VHSL regional entry form and again on Milestat. All entry marks must be from the 2024-2025 indoor track season.  The paper form is a backup in case there are any issues with online entries.

Both entries are due by 12:00 PM on Thursday, February 14, 2025. On the VHSL form, you must state the meet and the date of each performance. Milestat entries will open on February 1, 2025. VHSL entry forms must be faxed or

emailed to Brian Sullivan 

Remember to include names of potential alternate relay runners who are not participating in an individual event.

MILESTAT ENTRIES ARE FINAL AND MUST MEET THE 3-EVENT RUNNING EVENT RULE. RELAY TEAM MEMBERS ARE NOT FINAL UNTIL THE RELAY CARD IS TURNED INTO THE CLERK. SINCE THIS IS A ONE DAY MEET, ANY ATHLETE ENTERED IN THE 3200 METER RUN IS ONLY ALLOWED ONE OTHER RUNNING EVENT.

Email is preferred over faxing if possible.  Please email VHSL entry forms to sullivab@fcpsk12.net.  Coaches will be emailed a VHSL regional entry form and coaches may use the indoor track entry form at vhsl.org. Remember all performances should be verified on the VHSL form.

You will also be entering on Milestat and the Milestat entries will be uploaded into the regional meet. If there is a conflict with the Milestat and VHSL entries that cannot be resolved, the VHSL paper entry will override the Milestat

performance (I will attempt to contact the coach first if there are any discrepancies). Early VHSL entries will be most appreciated!

SCRATCHES: Email early scratches (no penalty) to sullivab@fcpsk12.net by the entry deadline but before noon on February 13 so the meet can be  properly seeded for the program and events reseeded. After this time, scratches

will be taken at the coaches meeting without penalty. No additions will be allowed after the February 13 entry deadline since entries will be posted--no gamesmanship with entries!

SU REGULATIONS: 1/8 or 1/4 pyramid spikes only are permitted. Shoes will be inspected prior to the meet and in the bullpen. See additional facility rules below and please adhere to these expectations.

TEAM PERSONNEL: All team personnel including managers, scorekeepers, etc. must enter with the team. All team personnel must stay in the designated team area except for athletes reporting for events. Coach's boxes in the infield for field events will be described at the coaches meeting. Head coaches only will be allowed in the infield (except for coaches boxes in field events).

STATE QUALIFIERS: The top 3 athletes in individual events and the top 3 relay teams from the region meet automatically qualify for the state meet in addition to any athlete/relay team who has a state qualifier in a meet involving 3 or more teams during the regular season or at the regional meet. You MUST fill out a state entry form and send to meet director by 12:00 PM on Friday, February 21. Further information will be given at the coaches meeting.

The state meet will be held on Monday and Tuesday, March 3-4, at Liberty University. Information will be sent to schools through the athletic directors once received from the VHSL. You will also be able find this information on the VHSL website and on Milestat.

Parking & Athlete Drop Off: Teams must unload and pick up at west entrance of Wilkins A&E Center (between building and I-81) and enter through southern most door on that side (closest to main parking lot). Teams are NOT TO ENTER main entrance / Rotunda at all through course of meet. Busses and Vans can be parked behind the building in the designated bus parking areas.

Athlete Warm Ups / Cool Downs: Athletes may use the stadium turf for warm ups. Please inform athletes they are absolutely not permitted to use adjacent golf course for warming up. The outdoor track on main campus (down hill from indoor track) can also be used for warming up.  Please instruct athletes the North entrance (all glass) is the only in/out for athlete access to building once meet has begun for warming up and cooling down. Again, teams are not to exit/enter main entrance / Rotunda at all through course of meet.

REGION 4D CHAMPIONSHIPS TIME  SCHEDULE

2:30 PM Teams may enter facility

2:45 PM Coaches meeting in hospitality room (scratches and other items)

FIELD EVENTS:

3:15 PM Women's shotput (3 attempts in flights, top 9 to finals)

Men's pole vault (opening height TBA based on entries, five alive)

Women's high jump (opening height TBA based on entries, five alive)

Men's long jump (3 attempts in flights, top 9 to finals)

followed by

Men's shotput (3 attempts in flights, top 9 to finals)

Women's pole vault (opening height TBA based on entries, five alive)

Men's high jump (opening height TBA based on entries, five alive)

Women's long jump, men's triple jump, women's triple jump (3 attempts, top 9 to finals)

*opening heights subject to change by the games committee/meet director

RUNNING EVENTS (ROLLING SCHEDULE):

3:30 PM

Women's 3200 Meter Relay

Men's 3200 Meter Relay

Women's 55 Meter Hurdles Finals

Men's 55 Meter Hurdles Finals

Women's 55 Dash Finals

Men's 55 Dash Finals

5:30 PM

Women's 800 Meter Relay Finals

Men's 800 Meter Relay Finals

Women's 1600 Meter Run Finals

Men's 1600 Meter Run Finals

Women's 500 Meter Dash Finals

Men's 500 Meter Dash Finals

Women's 1000 Meter Run Finals

Men's 1000 Meter Run Finals

Women's 300 Meter Dash Finals

Men's 300 Meter Dash Finals

Women's 3200 Meter Run Finals

Men's 3200 Meter Run Finals

Women's 1600 Meter Relay Finals

Men's 1600 Meter Relay Finals

Team Awards

Teams turn in VHSL paper state entry forms (due by Friday)