Meet Information
Region 4C Indoor
Track & Field Meet 2025
Dates:
May 27th
Coaches' meeting at 10 AM
Teams can arrive at 9:30 AM
May 28th - 3:00 PM (All
Remaining Running Events)
Coaches' meeting at 2:30 PM
Teams can arrive at 2 PM
Site: Tuscarora High
School
Qualifiers: Top 8 finishers
in individual events and the top 4 teams in relay events in each of the
Catoctin and Dulles District Championships, plus those individuals and relays
meeting qualifying standards, advance to the Region 4C Championships. NEW
REGION RULE FROM 2022-2023 - Regional qualifying times must be achieved at a
verifiable event using Fully Automatic Timing. A qualifying time may be achieved at any meet. Athletes in Field events may qualify for Regionals at any
verifiable meet. All marks need to be in MileStat for verification.
You may use the best time of the season from a meet as long as it is on
milestat for your entry, even if it is not a regional qualifying time.
Entries: You will place your entries on Milestat, entries are due by 5:00 pm on
Sunday, May 25, 2025. Relay
teams will be officially declared on a relay declaration card when the team
reports to the clerk of course for check-in. At that time a maximum of 6
athletes from your entry list may be listed, any 4 of which may run. Athletes
entered in individual events will be included in your meet roster and need not
be re-listed as relay legs. Only
athletes listed on your on-line meet roster will be allowed to compete. Remember to include all potential relay
runners not already entered in an individual event.
Declaration:All entries remaining after the declaration deadline, Noon
on Monday, May 26, will be considered final and declared and will count
against their VHSL entry limit, whether they compete in them or not. In the
event a coach inadvertently declares an athlete in more than allowed, meet
management will automatically scratch those athletes from all events over the
allowed limit, beginning with the last event on the time schedule and working
backwards until the maximum legal limit is reached.
Entry Limits:An athlete may compete in any number of field events, but
only 3 running events in one day except an athlete competing in the 3200M run
may compete in only one other running event on the same day. (NOTE- THIS
DIFFERS FROM THE NFHS EVENT LIMIT RULE)
Officials:Key officials (referee, starter, finish line, FAT) will
be VHSL certified officials. Each team is asked to provide one coach
to assist with field event assistance. If an appeal involves a team
associated with a member of the jury of appeals, a substitute from the same
district will be assigned.
Timing:F.A.T by BS
Timing operated by Brian Schmidt
Games Committee:Rock Ridge, Tuscarora, Loudoun
County, John Champe & Brian Schmidt (if issue arises with one of the
schools represented on the Committee, a school from the same District will be
asked to step in as substitute)
Starter:Tony Tallent
Pole Vault: Pole Vault will
not be competed.
Scratches:Email scratches
to Brian Schmidt by noon on Monday, May 25th. After
that scratches will only be taken at the coaches meeting. No additions
after the Sunday night deadline.
State Qualifiers: Top 4 athletes
advance in each event, as well as the top 4 relay teams.
Scoring:8 places
(10-8-6-5-4-3-2-1) for all events, including relays.
Field
Events:Trials of 3 attempts for all
competitors; top 9 proceed to finals for an additional 3 attempts. Additionally,
each team is asked to provide one coach to assist with field event. Ideally, we
will have a coach from each District at each event. Please email Hailey Smith (hailey.smith@lcps.org)
with the name of the coach and event your school will be helping with.
Track Events:All running
events will be finals-sections on time (slow to fast). See order of events on
the attached time schedule.
Trophy/Medals:Championship trophies will be awarded
to the winning and runner-up teams in both the Girls and Boys Divisions. Medals
will be awarded to the top 3 place winners in each event, and top 3
relay teams.
Medal packets may be collected at the
conclusion of the meet
Results: Live Results will
be posted online on MileStat by the Timer
Admission: $7.00 per
person.Athletes will be admitted in
uniform only. Teams, coaches, and managers must enter together through main
gate.
Passes:VHSL passes
accepted. No school, district, region, or senior passes (including LCPS Badges)
accepted.
Track Surface:Rubberized All Weather surface. (Flats
and 1/4" inch pyramid spikes only)
Team
Personnel:All team
personnel MUST enter with the team. Only coaches and athletes preparing for an
upcoming event may be on the infield. Athletes must leave upon the completion
of their events.NO FOOD is allowed on
or inside the track.
Tents:Tents are allowed
on the visitors' side of the bleachers or on the ground, on the visitors' side
of the stadium.Tents are NOT allowed in
the bleachers on the home side bleachers or on the ground on the home side.
T-Shirts:There will be
official Region 4C T-shirts on sale the day of the event.