Instructions to enter a meet using MileSplit's Online Meet Registration System
CLAIMING YOUR TEAM
Step 1: Go to your home MileSplit - address is state abbreviation.milesplit.com - ex: http://pa.milesplit.com.
If you already have a userID and password from your MileSplit state, skip to Step 3. If you do not, then you must first do Step 2.
Step 2: In the header on the right, it will say "login." You will be able to login or sign up. Do one or the other.
Step 3: Please note you may be on the national portal - www.milesplit.com. There are no teams on the national portal, so if you do not see Teams on the nav bar - you will need to switch to your home state to find your team. Either change the www to your 2 digit state abbreviation, or click on More in the nav bar, then MileSplit Network and click on your state link. Once you are on your individual state page, you will see a nav bar that includes Teams. Click on "Teams" in the toolbar and locate your team.
Step 4: Click on your team name and once on that page, look beneath the team title and then click the button that says "Claim Team."
Step 5: Click either Coach or Team Administrator, but not both. Each has the same access to your team roster and online meet registration.
Step 6: Click on the "submit" button at the bottom of that page. You should add your team position in the text box, and any other information you believe we will need to quickly verify you are a coach. A school email address is also a very good indicator we use.
Step 7: Wait for a confirmation email from MileSplit saying that you are approved to be a Team Coach or Team Admin. Most requests are approved within several hours. If you have not received the email within 12 hours, please check your junk or spam folders for the email.
If you have questions, please feel free to contact, MileSplit Online Registration support, please email email@example.com.
IF YOU HAVE ALREADY REGISTERED BUT FORGOTTEN YOUR PASSWORD
Click on Login. On that page is a link if you have forgotten your password. Click and fill out your email address. If you do not quickly receive it, you may have a typo in the email address you originally entered, or it may be going to your spam mail folder. It is a server generated email and many mailservers read that as spam. If you do not get it, email firstname.lastname@example.org.
When you receive it, click on the link and it will allow you to reset your password. Then login.
EDITING YOUR TEAM ROSTER
Step 1: Make sure you are logged in. Go to your team page by clicking the "Teams" link in the tool bar. (If you do not see the teams link, you are not on a state site. Go back to Claim your team step 1 at top of page and read and follow those directions.) Scroll down and click on your school name. Once on your team page, you will see a button directly under the team title and address that says "Edit Team." Click it.
Step 2: On the tabs in the grey bar, click "Roster."
Step 3: Now you will see a screen with both boy and girl athletes associated with your team. Look through the list --- you may find many athletes that should only be on the (Indoor/Outdoor) Track Roster or only on the Cross Country Roster. If the athlete has already graduated and there is a graduation year, they will not appear on the live roster or in online registration. If a grad does not have the year (indicated from the -- beside their name), click the pencil icon and add the grad year to edit athlete.
If you see misspellings, click the pencil icon at the end of the row and make the correction.
If you see duplicate athletes, please copy the names and email to your state webmaster (email at bottom of each page) or email@example.com. We merge them, and by doing this, it ensures that all performances on either profile will not be lost.
If a current athlete does not have a grad year, please add it. (please note, we do not add college grad years). All grad years are HS. Almost every meet using MileSplit requires a grad year.
The Cross Country and Track designate the rosters that the athlete will appear on during online registration. Please take a few moments to edit those, so that you will have fewer names when doing online registration. If an athlete is on both XC and TF rosters, you don't need to change a thing. You can always add an athlete back on a roster by clicking the pencil icon and making the edit.
And if you need to add new athletes, simple Add Athlete to right of page and fill out as much info as you know, but the first name, last name and HS grad year are required for most meets. Birth date is only important if entering an age group meet.
Step 4: You are now ready to enter a meet using the MileSplit Online Registration system.
ENTERING A MEET ONLINE
Step 1: Make sure you are logged in. You should have already claimed your team and edited your roster. If not, you will be able to do so, through links within the registration.
Step 2: Go to your state's page and click in the tool bar on "Calendar." Select the current season, and look for the meet you wish to enter. If the meet is open, you will see a green "Online Entry" pencil. Click the meet. Then on the meet page, click the green "Online Entry" button. (If the button is yellow, the meet is not yet open. If it is red, the meet is closed.)
Step 3: You will see a screen that you will remain on throughout the process. The process is noted in boxes to the left and will let you know where you are in the process.
Note: If it is a password-protected meet, you will have to get that information from the meet director. MileSplit personnel are not authorized to release the meet password to coaches.
The meet will recognize the team/s of which you are an approved coach. Click on the radio button beside the team you wish to enter and then the next button at the bottom right.
The next page will confirm your contact info and you may add any of the other coaches listed as admins on your team, then hit next button.
The next page is select the Divisions you are entering, the edit divisions entered is to the right as you proceed. Select all the divisions you wish to enter and hit next button.
You will now see the list of events for all your divisions with an add entries link to the right of the event. Your Athlete Pool will be displayed on the right hand side, including an add all. Click all the athletes you are entering in that specific event. When each one is selected, they show below the event.
If you forgot to add an athlete to the roster, you can Edit Roster from this page. Editing your roster on the team page does not add athletes into the meet.
When all athletes are entered in their events, click "Submit Entries" button at bottom right. You will be given an opportunity to print invoice or pay online if they have that feature checked.
Note: when complete, you should Print Confirmation, which is located to the right of page. This will be your proof that you entered your athletes into the meet. There is also an invoice you may select if the meet director has added meet fees into the meet setup.
If you have questions, please email MileSplit Online Registration support, firstname.lastname@example.org.
To Enter a Meet as an Individual:
When you click on the green button to enter the meet, it will send you to a register or login in page if you have not logged in. If you do not have a MileSplit or state site username and password, you have to register for a free MileSplit username.
Once you register, login (top right corner), go to the meet page, click on the green enter online now button - then enter individual. It will identify you by name and email from your username. If you have already claimed your athlete,the name will show with a button before it, click the button and next.
If you have not entered a meet using MileSplit before, it will then tell you "Choose the athlete you want to register or create a new one." and ask you to do a search for an athlete, add the name and search -
- if you find the athlete, click to claim the athlete. You will then have to wait up to 24 hrs for the webmaster to approve the request. Once you have been approved, you may complete the entry as below.
- if you do not find the athlete, you may enter a new athlete and enter the meet. Create new athlete is to the right of Choose Athlete.
Select Athlete. Then click the next button. Add your contact phone numbers (for meet director's use only) and click next. Select division, and next.
You will now see the list of events for your division/s with an add entries link to the right of the event. Your Athlete name will be displayed on the right hand side, checkbox the name to enter into the event. Save changes and the athlete will be entered into the meet.
You should always Print confirmation to the right in Reports to have proof of your entry.