Meet Information
Region II Schedule
12:30 am Team Arrivals
12:30 am Meet Packets
12:45 am Shot/Discus Certification
1:00 pm Coaches Meeting
2:00 pm Boys Long Jump followed by Triple Jump
Girls Long Jump followed by Triple Jump
Boys Shot Put followed by Discus
Girls Discus followed by Shot Put
Girls High Jump followed by Boys High Jump
2:45 pm Girls 3200 Meter Relay
2:00 pm Boys 3200 Meter Relay
3:20 pm Girls 100m High Hurdles (trials)
3:30 pm Boys 110m High Hurdles (trials)
3:40 pm Girls 100m Dash (trials)
3:50 pm Boys 100m Dash (trials)
Finals Time Schedule is only a guide (events will run continuously)
4:20 pm Girls 100m High Hurdles
4:30 pm Boys 100m High Hurdles
4:40 pm Girls 100m Dash
4:45 pm Boys 100m Dash
4:50 pm Girls 1600m Run
5:05 pm Boys 1600m Run
5:20 pm Girls 4 x 100m Relay
5:30 pm Boys 4 x 100m Relay
5:45 pm Girls 400m Dash
6:00 pm Boys 400m Dash
6:15 pm Girls 300m Hurdles
6:30 pm Boys 300m Hurdles
6:45 pm Girls 800m Run
7:00 pm Boys 800m Run
7:10 pm Girls 200m Dash
7:20 pm Boys 200m Dash
7:30 pm Girls 3200m Run
7:50 pm Boys 3200m Run
8:05 pm Girls 4 x 400m Relay (3 turn stagger)
8:20 pm Boys 4 x 400m Relay (3 turn stagger)
8:40 pm Team Awards
2013 REGION II TRACK & FIELD INFORMATION PACKET
Fluvanna County High School
2013 Region II Track & Field Championship
2013 Information
Location: Fluvanna County High School
1918 Thomas Jefferson Pkwy
Palmyra, Va.
Date: Wednesday, May 22, 2013
Time: Arrival Time: 12:30 P.M.
Meet Packets: 12:30 P.M.
Pole Vault Weigh-In 12:45 P.M.
Shot/Discus Certification: 12:45 P.M.
Coaches Meeting: 1:00 P.M.
Field Events: 2:00 P.M.
Track Events: 2:30 P.M.
Track Finals: (see attached schedule)
State Meet Entry Meeting: At the conclusion of the meet.
Director: Jerry Cutright, Louisa County High School
1-540-748-0781 (cell), 1- 540-872-3128 (home).
Assistant Directors: Scott Morris, Tom Casto, Steve Szarmach, (Fluvanna County High School)
Meet Entries: Jerry Cutright, Louisa County High School. cutrigjl@lcps.k12.va.us.
Eligibility: Evergreen, Jefferson, Northwest Districts:
Individual Events: Top 5 District Meet Place Winners
Relay Events: Top 2 District Meet Place Winners
Dulles District:
Individual Events: Top 8 District Meet Place Winners
Relay Events: Top 4 District Meet Place Winners
Supplemental
Entries:
Athletes and relay teams may qualify for the region meet by meeting the Region II standards in the District Championship Meet or in a VHSL sanctioned meet of 4 or more teams.
The verification form must be included in the region meet entry form. The verification form must be filled out properly and it must be signed by the meet director and coach. Failure to complete the form will void the entry.
District Meet Director must verify all supplementary entries!
Schools are limited to one relay team.
Regional and State verification forms must be turned in to the District Meet Director, who will check and turn them in to Jerry Cutright at the Region Meet. All state verification forms must be turned in to Jerry Cutright before leaving the Region II meet.
Awards: Trophy: boys/girls Team Champions and Team 2nd Place
Medals: Top Six (6) finishers in individual events
Top Three (3) finishers in relay events
Awards Place Winners will be announced but no formal presentation of awards
Presentation: Coaches will pick up medals at the end of the meet.
Entry Guidelines:
Region entry forms are due by Friday, May 17th by noon. Forms can be e-mailed or faxed to
Jerry Cutright at 1-540-894-5089 fax, cutrigjl@lcps.k12.va.us for e-mail. Hytek files may be e-mailed by Saturday, May 18th at noon. You may also use jlcrun@gmail.com for e-mail contacts.
Exceptions: District Meets held on or after Friday: Entries due the next day after the meet.
Please do not fax entries after Friday, send an e-mail copy if you cannot use hytek.
District Meet Directors will be responsible for making sure entries are entered properly to the Region II meet.
Properly Equipped and Sportsmanship Certificate Form due at the beginning of the Region Meet.
Region II Entry Form and Qualifiers:
It is the responsibility of the head T&F coach from each school to turn in the entry form (computer/hytek sheets) to the District Meet Director.
Team Rosters: The team roster is the entry form (computer/hytek sheet) and all Region II participants names must be listed. Reminder to include athletes names who may be competing in relay events (but no individual events).
District Meet Directors must fax or email all entry sheets, meet results, and all other information to:
Jerry Cutright, Louisa County High School
cutrigjl@lcps.k12.va.us, or jlcrun@gmail.com
Entry form is due by Friday, May 18th, at noon.
Supplemental entry example (remember: must be verified by meet director)
NAME Grade Event/Perf.
Smith, John 10 18/11.14 SE
District Meet Director:
Entry forms (computer/hytek sheets) from each school
District Meet results (athletes name, school, place, performance)
Supplemental entry list: all non-place qualifying entries verified by director
Properly equipped and sportsmanship certification form: collect at Region.
Send copies of meet results to VHSL - include head coachs name of Championship Teams
Entry Confirmation:
Coaches: do not call Louisa County High School to confirm your entries.
A performance list will be posted on milestat for review.
A confirmation file will be send to schools providing an e-mail. Note: School e-mails
may filter hytek attachments, please provide a home e-mail, and phone number for contact purposes.
Entry confirmation deadline: call the district meet director no later than Monday, May 20 at 12:00 noon with any scratches.
District Meet Director: to confirm your district entries email to Jerry Cutright.
Confirmation is required to avoid missing an entry by the regional director. All athletes will be automatically confirmed after the deadline. No additions or changes will be accepted.
Athletic Trainer:
Implements:
Meet officials must certify event implements
Implement Verification:
Equipment:
Starting blocks provided by Fluvanna County High School
All other equipment must be supplied by participating school
Scoring:
Individual events: 10-8-6-4-2-1
Relay events: 10-8-6-4-2-1
Participation:
As per state limitations, athletes are permitted unlimited field events and three track events with the exception of athletes running in the 3200 meter run. An athlete running the 3200m on the first day may run one additional running event that day and one additional running event the next day for a total of three running events. If the athlete only runs the 3200m on the first day he/she may run a total of two running events the next day. In a one day meet, an athlete in the 3200m may only enter on additional running event.
Facility:
Eight lane rubber track, rubber high jump areas, long/triple jump runways
Only or less pyramid spikes permitted
Concrete throwing circles
All teams need to come dressed for competition
Restrooms will be open at the stadium
No team lockers will be available
In-Field Area:
No coaches, managers or other school personnel will be allowed in the infield area
Infield Area: only Meet Personnel and athletes called to the bullpen
Parking:
Bus Parking as directed upon arrival
All other vehicles may use available student lot area
School will be in session until 3:30 P.M.
Admissions:
Spectator cost is $5.00 per Region Policy
Athletes dressed in uniform must enter through the attendance gate (or designated athlete gate)
Passes: VASSP, NASSP, VHSCA, VIAAA, Region II ,VHSL. NO District Passes are accepted
Expenses:
All expenses are the responsibility of the school
Mileage reimbursement form needs to be turned in at the coaches meeting
T-Shirts:
Will be on sale price TBA
Concessions:
Will be available
Hospitality:
There will be a hospitality area
It is reserved for Principals, ADs, T&F coaches, and meet personnel No athletes or managers allowed
ID tags will be handed out to authorized individuals for the use of the hospitality area
Coaches Meetings:
Will start on time general meet information will be provided.
A competitor may scratch without penalty. Athletes may not be added to any additional events. A scratched running event counts towards an athletes total running events for the day. (Ex. An athlete who is entered in the 100 and 200 may run only one relay. If they scratch from either the 100 or 200, they can still only run one relay). Relay entries are considered official when the relay card is delivered to the clerk at the bullpen. Anyone on your roster may be used on a relay.
Restricted Coaching Area:
NO Coaches (or spectators) are allowed on the restricted Infield Area
Other restricted areas will be marked.
NO Team Personnel (or spectators) are allowed in the upstairs Press Box Area.
State Entries:
State entry forms, qualifying standards and information will be included in your meet packet.
Meet results will be provided at the conclusion of the Region Meet.
All times to be entered as FAT if time is hand-timed ADD .24
All field event performances should be entered in feet () and inches ()
General:
Bus Athlete Drop-off
There will be a sign or personal greeter.
Bus Parking
There will be a sign or personal greeter.
Press Box Bleachers
Team Camp Area
Team Tents at the TOP of the Bleachers
Finish Line side Bleachers (opposite side of Press Box)
Spectators only
Coaches are allowed on this side to view races.
No Team Camps
No Team Tents
Miscellaneous:
Field Events: Athletes must report by second call.
Track Events: Athlete must report to bullpen by second call.
Three trial attempts for all field events the top eight will advance to the finals. Finalist will receive three additional attempts.
Flight format will be used for field events
High Jump/Pole Vault: starting heights TBA
Uniform Rule: Meet management will enforce the rule as stated in the NFHS Track & Field rule book. It is the responsibility of the coaches and athletes to follow the rule.
CONVERTING NON-STANDARD RACE TIMES TO VHSL STANDARD EVENTS
1500 M, 3000 M TO 1600 M, 3200 M MULTIPLY BY 1.0737 MULTIPLY BY 1.0737
MILE, 2 MILE TO 1600 M, 3200 M DIVIDE BY 1.0058 DIVIDE BY 1.0058
880YD,MI,2 MI REL TO 800M,1600M, 3200M REL MULTIPLY BY 0.9942 MULTIPLY BY 0.9942
NOTE: ROUND UP ALL HAND TIMES TO THE NEXT HIGHEST TENTH THEN ADD O.24 SECONDS TO CONVERT TO FAT
EXAMPLE: 100 M HAND TIME ON WATCH 11.21 = 11.3 + 0.24 = 11.54 FAT
When converting hand times for non-standard events, add 0.24 seconds before using muliplier/divisor
EXAMPLE: 1500 M HAND TIME ON WATCH 4:35.31 = 4:35.4 + 0.24 = 4:35.64 X 1.0737 = 4:55.96 1600 M (FAT)
SHOW BOTH ACTUAL TIME AND CONVERTED TIME ON ALL VERIFICATION FORMS
2013 Region II Outdoor Track & Field Standards
Girls Long Jump - 16'7.75"
Girls Triple Jump - 34'6.50"
Girls High Jump - 4'10"
Girls Pole Vault - 9'0"
Girls Shot Put - 31'9"
Girls Discus - 97'7"
Girls 100m Dash - 12.94
GIrls 200m Dash - 26.59
Girls 400m Dash - 1:01.48
Girls 800m Run - 2:25.80
Girls 1600m Run - 5:23.53
Girls 3200m Run - 12:01.05
Girls 100m Hurdles - 16.47
Girls 300m Hurdles - 48.48
Girls 4x100m Relay - 51.17
Girls 4x400m Relay - 4:13.87
Girls 4x800m Relay - 10:06.57
Boys Long Jump - 20'9.25"
Boys Triple Jump - 42'0.75"
Boys High Jump - 6'0"
Boys Pole Vault - 11'6"
Boys Shot Put - 46'6.75"
Boys Discus - 133'8"
Boys 100m Dash - 11.40
Boys 200m Dash - 23.07
Boys 400m Dash - 51.69
Boys 800m Run - 2:00.28
Boys 1600m Run - 4:29.47
Boys 3200m Run - 10:00.94
Boys 110m Hurdles - 15.89
Boys 300m Hurdles - 41.72
Boys 4x100m Relay - 44.36
Boys 4x400m Relay - 3:34.46
Boys 4x800m Relay - 8:26.29
12:30 am Team Arrivals
12:30 am Meet Packets
12:45 am Shot/Discus Certification
1:00 pm Coaches Meeting
2:00 pm Boys Long Jump followed by Triple Jump
Girls Long Jump followed by Triple Jump
Boys Shot Put followed by Discus
Girls Discus followed by Shot Put
Girls High Jump followed by Boys High Jump
2:45 pm Girls 3200 Meter Relay
2:00 pm Boys 3200 Meter Relay
3:20 pm Girls 100m High Hurdles (trials)
3:30 pm Boys 110m High Hurdles (trials)
3:40 pm Girls 100m Dash (trials)
3:50 pm Boys 100m Dash (trials)
Finals Time Schedule is only a guide (events will run continuously)
4:20 pm Girls 100m High Hurdles
4:30 pm Boys 100m High Hurdles
4:40 pm Girls 100m Dash
4:45 pm Boys 100m Dash
4:50 pm Girls 1600m Run
5:05 pm Boys 1600m Run
5:20 pm Girls 4 x 100m Relay
5:30 pm Boys 4 x 100m Relay
5:45 pm Girls 400m Dash
6:00 pm Boys 400m Dash
6:15 pm Girls 300m Hurdles
6:30 pm Boys 300m Hurdles
6:45 pm Girls 800m Run
7:00 pm Boys 800m Run
7:10 pm Girls 200m Dash
7:20 pm Boys 200m Dash
7:30 pm Girls 3200m Run
7:50 pm Boys 3200m Run
8:05 pm Girls 4 x 400m Relay (3 turn stagger)
8:20 pm Boys 4 x 400m Relay (3 turn stagger)
8:40 pm Team Awards
2013 REGION II TRACK & FIELD INFORMATION PACKET
Fluvanna County High School
2013 Region II Track & Field Championship
2013 Information
Location: Fluvanna County High School
1918 Thomas Jefferson Pkwy
Palmyra, Va.
Date: Wednesday, May 22, 2013
Time: Arrival Time: 12:30 P.M.
Meet Packets: 12:30 P.M.
Pole Vault Weigh-In 12:45 P.M.
Shot/Discus Certification: 12:45 P.M.
Coaches Meeting: 1:00 P.M.
Field Events: 2:00 P.M.
Track Events: 2:30 P.M.
Track Finals: (see attached schedule)
State Meet Entry Meeting: At the conclusion of the meet.
Director: Jerry Cutright, Louisa County High School
1-540-748-0781 (cell), 1- 540-872-3128 (home).
Assistant Directors: Scott Morris, Tom Casto, Steve Szarmach, (Fluvanna County High School)
Meet Entries: Jerry Cutright, Louisa County High School. cutrigjl@lcps.k12.va.us.
Eligibility: Evergreen, Jefferson, Northwest Districts:
Individual Events: Top 5 District Meet Place Winners
Relay Events: Top 2 District Meet Place Winners
Dulles District:
Individual Events: Top 8 District Meet Place Winners
Relay Events: Top 4 District Meet Place Winners
Supplemental
Entries:
Athletes and relay teams may qualify for the region meet by meeting the Region II standards in the District Championship Meet or in a VHSL sanctioned meet of 4 or more teams.
The verification form must be included in the region meet entry form. The verification form must be filled out properly and it must be signed by the meet director and coach. Failure to complete the form will void the entry.
District Meet Director must verify all supplementary entries!
Schools are limited to one relay team.
Regional and State verification forms must be turned in to the District Meet Director, who will check and turn them in to Jerry Cutright at the Region Meet. All state verification forms must be turned in to Jerry Cutright before leaving the Region II meet.
Awards: Trophy: boys/girls Team Champions and Team 2nd Place
Medals: Top Six (6) finishers in individual events
Top Three (3) finishers in relay events
Awards Place Winners will be announced but no formal presentation of awards
Presentation: Coaches will pick up medals at the end of the meet.
Entry Guidelines:
Region entry forms are due by Friday, May 17th by noon. Forms can be e-mailed or faxed to
Jerry Cutright at 1-540-894-5089 fax, cutrigjl@lcps.k12.va.us for e-mail. Hytek files may be e-mailed by Saturday, May 18th at noon. You may also use jlcrun@gmail.com for e-mail contacts.
Exceptions: District Meets held on or after Friday: Entries due the next day after the meet.
Please do not fax entries after Friday, send an e-mail copy if you cannot use hytek.
District Meet Directors will be responsible for making sure entries are entered properly to the Region II meet.
Properly Equipped and Sportsmanship Certificate Form due at the beginning of the Region Meet.
Region II Entry Form and Qualifiers:
It is the responsibility of the head T&F coach from each school to turn in the entry form (computer/hytek sheets) to the District Meet Director.
Team Rosters: The team roster is the entry form (computer/hytek sheet) and all Region II participants names must be listed. Reminder to include athletes names who may be competing in relay events (but no individual events).
District Meet Directors must fax or email all entry sheets, meet results, and all other information to:
Jerry Cutright, Louisa County High School
cutrigjl@lcps.k12.va.us, or jlcrun@gmail.com
Entry form is due by Friday, May 18th, at noon.
Supplemental entry example (remember: must be verified by meet director)
NAME Grade Event/Perf.
Smith, John 10 18/11.14 SE
District Meet Director:
Entry forms (computer/hytek sheets) from each school
District Meet results (athletes name, school, place, performance)
Supplemental entry list: all non-place qualifying entries verified by director
Properly equipped and sportsmanship certification form: collect at Region.
Send copies of meet results to VHSL - include head coachs name of Championship Teams
Entry Confirmation:
Coaches: do not call Louisa County High School to confirm your entries.
A performance list will be posted on milestat for review.
A confirmation file will be send to schools providing an e-mail. Note: School e-mails
may filter hytek attachments, please provide a home e-mail, and phone number for contact purposes.
Entry confirmation deadline: call the district meet director no later than Monday, May 20 at 12:00 noon with any scratches.
District Meet Director: to confirm your district entries email to Jerry Cutright.
Confirmation is required to avoid missing an entry by the regional director. All athletes will be automatically confirmed after the deadline. No additions or changes will be accepted.
Athletic Trainer:
Implements:
Meet officials must certify event implements
Implement Verification:
Equipment:
Starting blocks provided by Fluvanna County High School
All other equipment must be supplied by participating school
Scoring:
Individual events: 10-8-6-4-2-1
Relay events: 10-8-6-4-2-1
Participation:
As per state limitations, athletes are permitted unlimited field events and three track events with the exception of athletes running in the 3200 meter run. An athlete running the 3200m on the first day may run one additional running event that day and one additional running event the next day for a total of three running events. If the athlete only runs the 3200m on the first day he/she may run a total of two running events the next day. In a one day meet, an athlete in the 3200m may only enter on additional running event.
Facility:
Eight lane rubber track, rubber high jump areas, long/triple jump runways
Only or less pyramid spikes permitted
Concrete throwing circles
All teams need to come dressed for competition
Restrooms will be open at the stadium
No team lockers will be available
In-Field Area:
No coaches, managers or other school personnel will be allowed in the infield area
Infield Area: only Meet Personnel and athletes called to the bullpen
Parking:
Bus Parking as directed upon arrival
All other vehicles may use available student lot area
School will be in session until 3:30 P.M.
Admissions:
Spectator cost is $5.00 per Region Policy
Athletes dressed in uniform must enter through the attendance gate (or designated athlete gate)
Passes: VASSP, NASSP, VHSCA, VIAAA, Region II ,VHSL. NO District Passes are accepted
Expenses:
All expenses are the responsibility of the school
Mileage reimbursement form needs to be turned in at the coaches meeting
T-Shirts:
Will be on sale price TBA
Concessions:
Will be available
Hospitality:
There will be a hospitality area
It is reserved for Principals, ADs, T&F coaches, and meet personnel No athletes or managers allowed
ID tags will be handed out to authorized individuals for the use of the hospitality area
Coaches Meetings:
Will start on time general meet information will be provided.
A competitor may scratch without penalty. Athletes may not be added to any additional events. A scratched running event counts towards an athletes total running events for the day. (Ex. An athlete who is entered in the 100 and 200 may run only one relay. If they scratch from either the 100 or 200, they can still only run one relay). Relay entries are considered official when the relay card is delivered to the clerk at the bullpen. Anyone on your roster may be used on a relay.
Restricted Coaching Area:
NO Coaches (or spectators) are allowed on the restricted Infield Area
Other restricted areas will be marked.
NO Team Personnel (or spectators) are allowed in the upstairs Press Box Area.
State Entries:
State entry forms, qualifying standards and information will be included in your meet packet.
Meet results will be provided at the conclusion of the Region Meet.
All times to be entered as FAT if time is hand-timed ADD .24
All field event performances should be entered in feet () and inches ()
General:
Bus Athlete Drop-off
There will be a sign or personal greeter.
Bus Parking
There will be a sign or personal greeter.
Press Box Bleachers
Team Camp Area
Team Tents at the TOP of the Bleachers
Finish Line side Bleachers (opposite side of Press Box)
Spectators only
Coaches are allowed on this side to view races.
No Team Camps
No Team Tents
Miscellaneous:
Field Events: Athletes must report by second call.
Track Events: Athlete must report to bullpen by second call.
Three trial attempts for all field events the top eight will advance to the finals. Finalist will receive three additional attempts.
Flight format will be used for field events
High Jump/Pole Vault: starting heights TBA
Uniform Rule: Meet management will enforce the rule as stated in the NFHS Track & Field rule book. It is the responsibility of the coaches and athletes to follow the rule.
CONVERTING NON-STANDARD RACE TIMES TO VHSL STANDARD EVENTS
1500 M, 3000 M TO 1600 M, 3200 M MULTIPLY BY 1.0737 MULTIPLY BY 1.0737
MILE, 2 MILE TO 1600 M, 3200 M DIVIDE BY 1.0058 DIVIDE BY 1.0058
880YD,MI,2 MI REL TO 800M,1600M, 3200M REL MULTIPLY BY 0.9942 MULTIPLY BY 0.9942
NOTE: ROUND UP ALL HAND TIMES TO THE NEXT HIGHEST TENTH THEN ADD O.24 SECONDS TO CONVERT TO FAT
EXAMPLE: 100 M HAND TIME ON WATCH 11.21 = 11.3 + 0.24 = 11.54 FAT
When converting hand times for non-standard events, add 0.24 seconds before using muliplier/divisor
EXAMPLE: 1500 M HAND TIME ON WATCH 4:35.31 = 4:35.4 + 0.24 = 4:35.64 X 1.0737 = 4:55.96 1600 M (FAT)
SHOW BOTH ACTUAL TIME AND CONVERTED TIME ON ALL VERIFICATION FORMS
2013 Region II Outdoor Track & Field Standards
Girls Long Jump - 16'7.75"
Girls Triple Jump - 34'6.50"
Girls High Jump - 4'10"
Girls Pole Vault - 9'0"
Girls Shot Put - 31'9"
Girls Discus - 97'7"
Girls 100m Dash - 12.94
GIrls 200m Dash - 26.59
Girls 400m Dash - 1:01.48
Girls 800m Run - 2:25.80
Girls 1600m Run - 5:23.53
Girls 3200m Run - 12:01.05
Girls 100m Hurdles - 16.47
Girls 300m Hurdles - 48.48
Girls 4x100m Relay - 51.17
Girls 4x400m Relay - 4:13.87
Girls 4x800m Relay - 10:06.57
Boys Long Jump - 20'9.25"
Boys Triple Jump - 42'0.75"
Boys High Jump - 6'0"
Boys Pole Vault - 11'6"
Boys Shot Put - 46'6.75"
Boys Discus - 133'8"
Boys 100m Dash - 11.40
Boys 200m Dash - 23.07
Boys 400m Dash - 51.69
Boys 800m Run - 2:00.28
Boys 1600m Run - 4:29.47
Boys 3200m Run - 10:00.94
Boys 110m Hurdles - 15.89
Boys 300m Hurdles - 41.72
Boys 4x100m Relay - 44.36
Boys 4x400m Relay - 3:34.46
Boys 4x800m Relay - 8:26.29