Meet Information

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GENERAL REGULATIONS AND INFORMATION
2016 VIRGINIA HIGH SCHOOL LEAGUE STATE CROSS-COUNTRY MEET

PLACE: Great Meadow, The Plains, VA
DATE: Friday and Saturday, November 11 and 12, 2016
MEET CO-DIRECTORS: Dave Davis, Colgan High School
Ken Wall, Freedom High School (South Riding)
Derek Farrey, Tuscarora High School

TIME SCHEDULE - Friday/Saturday

Friday November 11th
10:00am……………………………..Coach’s Meeting 3A Friday
10:30am……………………………..Group 3A Girls Friday
11:15am……………………………..Group 3A Boys Friday
11:15am……………………………..Coach’s Meeting 2A Friday
11:45am……………………………..Group 2A Girls Friday
12:30pm……………………………..Group 2A Boys Friday
12:30pm……………………………..Coach’s Meeting 1A Friday
1:00pm………………………………Group 1A Girls Friday
1:45pm………………………………Group 1A Boys Friday


Saturday November 12th
10:00am……………………………..Coach’s Meeting 6A Saturday
10:30am……………………………..Group 6A Girls Saturday
11:15am……………………………..Group 6A Boys Saturday
11:15am……………………………..Coach’s Meeting 5A Saturday
11:45am……………………………..Group 5A Girls Saturday
12:30pm……………………………..Group 5A Boys Saturday
12:30pm……………………………..Coach’s Meeting 4A Saturday
1:00pm………………………………Group 4A Girls Saturday
1:45pm………………………………Group 4A Boys Saturday

Coaches must submit their state entries through milestat by 9pm on Saturday, November 5th.

Awards: We will be at the conclusion of each classification


Admission: $10.00
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RULES AND SCORING: Cross Country section of the National Federation Edition of the Track and Field Rule Book (2014 – 2015 ) Scoring (Rule 9- Section 2)

Coaches will not be permitted in the finish line area or chip return area.

NO SPECTATORS ALLOWED ON THE COURSE, MOST OF THE COURSE IS VISIBLE FROM VIEWING AREA, BUT BINOCULARS ARE HELPFUL. Violation of this rule will prompt disqualification of a school’s participants. Coaches shall inform their athletes to turn in their chip before exiting the finish line area.

CHIP TIMING: We will be using Run High for chip timing and scoring the meet. Finish Lynx Cameras will be set up at the finish line. There will also be a finish line judge to call close finishes.

UNIFORM AND EQUIPMENT: Participants are required to wear a school issued uniform top and shorts. Participants must attach their bib number to the front of their uniform. The VHSL will provide bib numbers for each participant. Running shoes or spikes must be worn during the competition. Participants may wear one wristwatch. No Hats or bandannas. Sweat bands are permitted.

ENTRY: Regional Directors must e-mail the Region Directors report (typed) to the VHSL, Dave Davis, and Derek Farrey. The meet directors should collect state entry forms from each school that qualifies or has individuals that qualify for the state meet.

Coaches must submit their state entries through milestat by 9pm on Saturday, November 5th.

TEAM PACKETS: Available the day of the meet only. Packets may be picked up at the pavilion. Packets will include a course map, bib number, race chips to be attached to both shoes, a time schedule, and coach’s meeting agenda.

EXPENSES: All expenses for travel, meals, and lodging must be provided by the competing school.

LODGING: Each coach is responsible for making his own hotel reservations. Call Holiday Inn Express in Manassas for team discounts. Ask for Penny or Cassie. Also check motels in Warrenton.

TENTS: Must be erected behind the house. No tents are allowed on the hill.

DRESSING AREA: There will be no dressing area provided. Portable restrooms will be provided.

AWARDS: Team and individual awards will be presented at the Pavilion. Athletes and coaches should listen for a P.A. announcement as to the exact time awards will be presented.

SCHOOL AND INDIVIDUAL QUALIFYING LIMITS: Top 6 teams per region and individuals based upon Region qualifying standards

STATE CROSS-COUNTRY T-SHIRTS & SWEATSHIRTS: T-Shirts (crew neck, short, & long sleeve) and sweatshirts will be available in a variety of styles. Will be on sale starting on Thursday, November 10, 2016

DIRECTIONS: From the east or west ---take I-66 to Exit 31 (Rt. 245-2miles)
From south---take US Rt.17 or US Rt. 29 North to Warrenton, continue north
on US Rt. 17, approx. 8 miles. Great Meadow will be on the right


CONCESSIONS: Will be available beginning on Friday morning.

CAR AND BUS PARKING: GATE 2


REMINDERS 2016
VHSL Cross Country
Regional Directors and Coaches

I. REGIONAL DIRECTOR –
a) Email Region Directors Form (typed) to Dave Davis (davisdw53@gmail.com ) and Derek Farrey (derek.farrey@lcps.org ) by 9pm on November 4, 2016. Region Meets on Saturday must have their region directors report submitted by 9:00pm on Saturday November 5, 2016.
b) If you cannot email then FAX the State entries to Dave Davis (703-791-8051)
c.) Entries are due on Milestat by 9pm, Saturday, November 5, 2016

II. COACHES:

All Coaches are required to enter their state qualifying athletes and/or teams through milestat.com. All entries must be done by 9pm on Saturday, November 5th. NO Password Required!!!!
Please use the following link to below to enter your runners va.milesplit.com/meets/248326


a) Parking: Please refer to the Coaches Information Sheet for instructions. Also please inform your parents that the individuals helping with parking are volunteers, and treat them with some respect.

b) Tents: Must be erected behind the house. No tents are allowed on the hill.

c) Course availability – 10:00 am to 4:00 pm Thursday, November 10th and 1:30 pm to 4:00 pm Friday, November 11th only. In the case of severe weather the course may be closed on both days and will remain closed until Frida1, November 11th.

d) Please remind athletes to get through the finish line as quickly as possible.

e) Competitors Numbers/Chip - Please make sure athletes have the correct competitors number on at the
start of the race and correct chips. The Chip number will correspond with the bib number. $25.00 per
lost chip. All chips must be returned the day of the championship. If not returned the day of the meet
then coaches are responsible for payment

f) Results will be available for your race only. A complete set of results for all divisions will be
available on www.milestat.com and www.runhigh.com

g) Coaches meeting – see time schedule

h) Packets available – Friday and Saturday only.

i) Ticket Price - $10.00

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