Meet Information
2014 VIRGINIA HIGH SCHOOL LEAGUE STATE CROSS-COUNTRY MEET
November 14-15 at Great Meadow, The Plains
SCHEDULE - Friday, Nov. 14
10:00 AM - Coach's Meeting (2A)
10:30 AM - Group 2A Girls
11:15 AM - Group 2A Boys
11:15 AM - Coach' Meeting (1A)
11:45 AM - Group 1A Girls
12:30 PM - Group 1A Boys
12:30 PM - Coach's Meeting (3A)
1:00 PM - Group 3A Girls
1:45 PM - Group 3A Boys
SCHEDULE - Saturday, Nov. 15
10:00 AM - Coach's Meeting (5A)
10:30 AM - Group 5A Girls
11:15 AM - Group 5A Boys
11:15 AM - Coach' Meeting (4A)
11:45 AM - Group 4A Girls
12:30 PM - Group 4A Boys
12:30 PM - Coach's Meeting (6A)
1:00 PM - Group 6A Girls
1:45 PM - Group 6A Boys
Practice Times: The course will be open on Thursday from 11:00 AM until 4:30 PM. If there is inclement weather, the course will be closed. The course will reopen on Friday after the last race at 2:30 PM (for Saturday participants) and will close again at 4:30 PM. Please stay off the course you are not racing on.
State Meet Time Schedule
All Tickets $10.00
Children 6 and under admitted free with parent
GENERAL REGULATIONS AND INFORMATION
PLACE: Great Meadow, The Plains, VA
DATE: Saturday, November 14 and 15, 2014
Course: Two courses will be set up. If the weather is excellent we will run the original course both days, if not then Friday will be the new course. It will be very similar to the original course. The difference will be Festival Hill (across the creek).
RULES AND SCORING: Cross Country section of the National Federation Edition of the Track and Field Rule Book (2012-2013) Scoring (Rule 9- Section 2)
Coaches will not be permitted in the finish line area or chip return area.
NO SPECTATORS ALLOWED ON THE COURSE, MOST OF THE COURSE IS VISIBLE FROM VIEWING AREA, BUT BINOCULARS ARE HELPFUL. Violation of this rule will prompt disqualification of a schools participants.
CHIP TIMING: We will be using Run High for chip timing and scoring the meet. Finish Lynx Cameras will be set up at the finish line. There will also be a finish line judge to call close finishes. Coaches shall inform their athletes to turn in their chip before exiting the finish line area.
UNIFORM AND EQUIPMENT: Participants are required to wear a school issued uniform top and shorts. Participants must attach their bib number to the front of their uniform. The VHSL will provide bib numbers for each participant. Running shoes or spikes must be worn during the competition. Participants may were one wristwatch. Participants may not wear LIVESTRONG bracelets or other jewelry. No earrings allowed to be worn during the competition. No Hats or bandannas. Sweat bands are permitted.
*NEW* ONLINE ENTRY: ALL state meet entries this year must be done online by ALL coaches on MileStat.com. Entries will open up the start of regional week. You regional meet director/representative will be given a meet password to distribute to coaches in their respective regions to allow you access to enter the meet online. Below is the meet page where the entries will be done at starting on Monday, November 4th:
How do I register for a meet?
1. Login or Register - You must have a user name and password for Milesplit. To get that, if you don't have one, click register in the top right gray MileSplt bar directly under the Universal Sports logo and search box.
2. Claim Your Team - If you haven't already set this up, you must be registered as a coach or team administrator to register for a meet In order to get set up, you go to your team page, and at the top right, click Claim This Team. Choose either that you want to be a coach or team admin. Follow the instructions on that page. Apply and submit. Once you do that and are approved (usually within a few hours), you will receive a confirmation email and you'll be set to go to the next step.
3. Update Your Roster - If your team's roster is not already up to date, now is a good time to get any corrections made and add any additional athletes to it. Go to your team page, login, and you will see button that says "Team Administration" to the right of your team's name. Click that and then click roster on left hand toolbar. Enter or update your roster, adding any new athletes. To move graduated athletes to Alumni, simply add their graduation year and hit save.
4. Enter the Meet - Go to the season calendar and click on the green meet registration button of the meet you want to enter. Read and follow the instructions carefully and fill out the form completely. Once entered you'll see all of the available events/races listed out. To put your athletes into these events/races click the "Edit Entries" link by the event. On the following page, check the athletes you want in the race (putting in seed times if applicable), and click the save button at the bottom. Do this for each event/race. You will be able to change and update these entries until the entry deadline.
Entry Deadline: Entries will close prior to meet. All entries and team roster submissions must be done online. NO EXCEPTIONS! Make sure that you have selected all runners from your roster who will be competing on race day by this deadline.
http://va.milesplit.com/meets/147220/
Click on the green Enter Online button once entries open during regional week (will stay closed until that time) to start entry process. Must be a team admin of your team page on MileStat.com in order to enter. Do not wait until end of season to become a team admin. Make sure all your athletes names and graduation years are correct on your MileStat.com roster before entering.
When entering the state meet online, make sure that you enter only in your classification's races for both boys and/or girls (event 5K) and then select/enter all athletes that qualified individually or as a team and your additional alternates if a team qualifier (only allowed to enter a max of 10 athletes/gender for team qualifiers - room for only 3 alternates). Click the save button at the bottom of that event entry page after you have selected all of your athletes competing/alternates. Teams with only individual qualifiers should be only entering those individuals who qualified, no additional athletes.
More online registration help can be found here:
http://va.milesplit.us/pages/Online_Meet_Reg_Instructions
Regional Directors will confirm entries and will also need to follow the directions provided and also e-mail the Region Directors report (typed) to Dave Davis and Derek Farrey. The meet directors should collect state entry forms from each school that qualifies or has individuals that qualify for the state meet.
TEAM PACKETS: Available the day of the meet only. Packets may be picked up at the pavilion. Packets will include a course map, bib number, race chips to be attached to both shoes, a time schedule, and coachs meeting agenda.
EXPENSES: All expenses for travel, meals, and lodging must be provided by the competing school.
LODGING: Each coach is responsible for making his own hotel reservations. A list of hotels and motels in the Warrenton-Manassas area are on the VHSL website.
DIRECTIONS: From the east or west ---take I-66 to Exit 31 (Rt. 245-2miles)
From south---take US Rt.17 or US Rt. 29 North to Warrenton, continue north
on US Rt. 17, approx. 8 miles. Great Meadow will be on the right
CAR AND BUS PARKING: GATE 2
REMINDERS 2014
VHSL Cross Country
Regional Directors and Coaches
I. REGIONAL DIRECTOR
a) Email Region Directors Form (typed) to Dave Davis (davisdw53@gmail.com ) and Derek Farrey
(derek.farrey@lcps.org ) by 8 pm on November 8, 2014.
b) If you cannot email then FAX the State entries to Dave Davis (540 658 6855)
c.) Entries are due on Milestat by noon, November 8, 2014 (unless racing on Saturday then by noon on
November 9, 2014)
II. COACHES:
a) Parking: Please refer to the Coaches Information Sheet for instructions. Also please inform your parents that the individuals helping with parking are volunteers, and treat them with some respect.
b) Tents: Must be erected behind the house. No tents are allowed on the hill.
c) Course availability 10:00 am to 4:00 pm Thursday, November 13 and 1:30 pm to 4:00 pm Friday, November 14 only. In the case of severe weather the course may be closed on both days and will remain closed until Saturday, November 14.
d) Please remind athletes to get through the finish line as quickly as possible.
e) Competitors Numbers/Chip - Please make sure athletes have the correct competitors number on at the
start of the race and correct chips. The Chip number will correspond with the bib number. $25.00 per
lost chip. All chips must be returned the day of the championship. If not returned the day of the meet
then coaches are responsiple for payment
f) Results will be available for your race only. A complete set of results for all divisions will be
available on www.milestat.com and www.runhigh.com
g) Coaches meeting see time schedule
h) Packets available Saturday only.
i) Ticket Price - $10.00
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November 14-15 at Great Meadow, The Plains
SCHEDULE - Friday, Nov. 14
10:00 AM - Coach's Meeting (2A)
10:30 AM - Group 2A Girls
11:15 AM - Group 2A Boys
11:15 AM - Coach' Meeting (1A)
11:45 AM - Group 1A Girls
12:30 PM - Group 1A Boys
12:30 PM - Coach's Meeting (3A)
1:00 PM - Group 3A Girls
1:45 PM - Group 3A Boys
SCHEDULE - Saturday, Nov. 15
10:00 AM - Coach's Meeting (5A)
10:30 AM - Group 5A Girls
11:15 AM - Group 5A Boys
11:15 AM - Coach' Meeting (4A)
11:45 AM - Group 4A Girls
12:30 PM - Group 4A Boys
12:30 PM - Coach's Meeting (6A)
1:00 PM - Group 6A Girls
1:45 PM - Group 6A Boys
Practice Times: The course will be open on Thursday from 11:00 AM until 4:30 PM. If there is inclement weather, the course will be closed. The course will reopen on Friday after the last race at 2:30 PM (for Saturday participants) and will close again at 4:30 PM. Please stay off the course you are not racing on.
State Meet Time Schedule
All Tickets $10.00
Children 6 and under admitted free with parent
GENERAL REGULATIONS AND INFORMATION
PLACE: Great Meadow, The Plains, VA
DATE: Saturday, November 14 and 15, 2014
Course: Two courses will be set up. If the weather is excellent we will run the original course both days, if not then Friday will be the new course. It will be very similar to the original course. The difference will be Festival Hill (across the creek).
RULES AND SCORING: Cross Country section of the National Federation Edition of the Track and Field Rule Book (2012-2013) Scoring (Rule 9- Section 2)
Coaches will not be permitted in the finish line area or chip return area.
NO SPECTATORS ALLOWED ON THE COURSE, MOST OF THE COURSE IS VISIBLE FROM VIEWING AREA, BUT BINOCULARS ARE HELPFUL. Violation of this rule will prompt disqualification of a schools participants.
CHIP TIMING: We will be using Run High for chip timing and scoring the meet. Finish Lynx Cameras will be set up at the finish line. There will also be a finish line judge to call close finishes. Coaches shall inform their athletes to turn in their chip before exiting the finish line area.
UNIFORM AND EQUIPMENT: Participants are required to wear a school issued uniform top and shorts. Participants must attach their bib number to the front of their uniform. The VHSL will provide bib numbers for each participant. Running shoes or spikes must be worn during the competition. Participants may were one wristwatch. Participants may not wear LIVESTRONG bracelets or other jewelry. No earrings allowed to be worn during the competition. No Hats or bandannas. Sweat bands are permitted.
*NEW* ONLINE ENTRY: ALL state meet entries this year must be done online by ALL coaches on MileStat.com. Entries will open up the start of regional week. You regional meet director/representative will be given a meet password to distribute to coaches in their respective regions to allow you access to enter the meet online. Below is the meet page where the entries will be done at starting on Monday, November 4th:
How do I register for a meet?
1. Login or Register - You must have a user name and password for Milesplit. To get that, if you don't have one, click register in the top right gray MileSplt bar directly under the Universal Sports logo and search box.
2. Claim Your Team - If you haven't already set this up, you must be registered as a coach or team administrator to register for a meet In order to get set up, you go to your team page, and at the top right, click Claim This Team. Choose either that you want to be a coach or team admin. Follow the instructions on that page. Apply and submit. Once you do that and are approved (usually within a few hours), you will receive a confirmation email and you'll be set to go to the next step.
3. Update Your Roster - If your team's roster is not already up to date, now is a good time to get any corrections made and add any additional athletes to it. Go to your team page, login, and you will see button that says "Team Administration" to the right of your team's name. Click that and then click roster on left hand toolbar. Enter or update your roster, adding any new athletes. To move graduated athletes to Alumni, simply add their graduation year and hit save.
4. Enter the Meet - Go to the season calendar and click on the green meet registration button of the meet you want to enter. Read and follow the instructions carefully and fill out the form completely. Once entered you'll see all of the available events/races listed out. To put your athletes into these events/races click the "Edit Entries" link by the event. On the following page, check the athletes you want in the race (putting in seed times if applicable), and click the save button at the bottom. Do this for each event/race. You will be able to change and update these entries until the entry deadline.
Entry Deadline: Entries will close prior to meet. All entries and team roster submissions must be done online. NO EXCEPTIONS! Make sure that you have selected all runners from your roster who will be competing on race day by this deadline.
http://va.milesplit.com/meets/147220/
Click on the green Enter Online button once entries open during regional week (will stay closed until that time) to start entry process. Must be a team admin of your team page on MileStat.com in order to enter. Do not wait until end of season to become a team admin. Make sure all your athletes names and graduation years are correct on your MileStat.com roster before entering.
When entering the state meet online, make sure that you enter only in your classification's races for both boys and/or girls (event 5K) and then select/enter all athletes that qualified individually or as a team and your additional alternates if a team qualifier (only allowed to enter a max of 10 athletes/gender for team qualifiers - room for only 3 alternates). Click the save button at the bottom of that event entry page after you have selected all of your athletes competing/alternates. Teams with only individual qualifiers should be only entering those individuals who qualified, no additional athletes.
More online registration help can be found here:
http://va.milesplit.us/pages/Online_Meet_Reg_Instructions
Regional Directors will confirm entries and will also need to follow the directions provided and also e-mail the Region Directors report (typed) to Dave Davis and Derek Farrey. The meet directors should collect state entry forms from each school that qualifies or has individuals that qualify for the state meet.
TEAM PACKETS: Available the day of the meet only. Packets may be picked up at the pavilion. Packets will include a course map, bib number, race chips to be attached to both shoes, a time schedule, and coachs meeting agenda.
EXPENSES: All expenses for travel, meals, and lodging must be provided by the competing school.
LODGING: Each coach is responsible for making his own hotel reservations. A list of hotels and motels in the Warrenton-Manassas area are on the VHSL website.
DIRECTIONS: From the east or west ---take I-66 to Exit 31 (Rt. 245-2miles)
From south---take US Rt.17 or US Rt. 29 North to Warrenton, continue north
on US Rt. 17, approx. 8 miles. Great Meadow will be on the right
CAR AND BUS PARKING: GATE 2
REMINDERS 2014
VHSL Cross Country
Regional Directors and Coaches
I. REGIONAL DIRECTOR
a) Email Region Directors Form (typed) to Dave Davis (davisdw53@gmail.com ) and Derek Farrey
(derek.farrey@lcps.org ) by 8 pm on November 8, 2014.
b) If you cannot email then FAX the State entries to Dave Davis (540 658 6855)
c.) Entries are due on Milestat by noon, November 8, 2014 (unless racing on Saturday then by noon on
November 9, 2014)
II. COACHES:
a) Parking: Please refer to the Coaches Information Sheet for instructions. Also please inform your parents that the individuals helping with parking are volunteers, and treat them with some respect.
b) Tents: Must be erected behind the house. No tents are allowed on the hill.
c) Course availability 10:00 am to 4:00 pm Thursday, November 13 and 1:30 pm to 4:00 pm Friday, November 14 only. In the case of severe weather the course may be closed on both days and will remain closed until Saturday, November 14.
d) Please remind athletes to get through the finish line as quickly as possible.
e) Competitors Numbers/Chip - Please make sure athletes have the correct competitors number on at the
start of the race and correct chips. The Chip number will correspond with the bib number. $25.00 per
lost chip. All chips must be returned the day of the championship. If not returned the day of the meet
then coaches are responsiple for payment
f) Results will be available for your race only. A complete set of results for all divisions will be
available on www.milestat.com and www.runhigh.com
g) Coaches meeting see time schedule
h) Packets available Saturday only.
i) Ticket Price - $10.00