Meet Information
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GENERAL REGULATIONS AND INFORMATION
2019 VIRGINIA HIGH SCHOOL LEAGUE STATE CROSS-COUNTRY MEET
PLACE: Great Meadow, The Plains, VA
DATE: Saturday, November 16, 2019
MEET CO-DIRECTORS: Dave Davis, Colgan High School
Ken Wall, Loudon County
Derek Farrey, Loudoun County Public Schools
TIME SCHEDULE
Saturday November 16th
10:00am..Coach's Meeting 4A Saturday
10:30am..Group 4A Girls Saturday
11:15am..Group 4A Boys Saturday
11:15am..Coach's Meeting 6A Saturday
11:45am..Group 6A Girls Saturday
12:30pm..Group 6A Boys Saturday
12:30pm..Coach's Meeting 5A Saturday
1:00pmGroup 5A Girls Saturday
1:45pmGroup 5A Boys Saturday
Coaches must submit their state entries through milestat by 9pm on Friday, November 2nd.
Awards: We will be at the conclusion of each classification
Admission: $10.00
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RULES AND SCORING: Cross Country section of the National Federation Edition of the Track and Field Rule Book (2017-2018)
Coaches will not be permitted in the finish line area or chip return area.
NO SPECTATORS ALLOWED ON THE COURSE, MOST OF THE COURSE IS VISIBLE FROM VIEWING AREA, BUT BINOCULARS ARE HELPFUL. Violation of this rule will prompt disqualification of a school's participants. Coaches shall inform their athletes to turn in their chip before exiting the finish line area.
CHIP TIMING: We will be using PMV Timing
for chip timing and scoring the meet. Finish Lynx Cameras will be set up at the finish line. There will also be a finish line judge to call close finishes.
UNIFORM AND EQUIPMENT: Participants are required to wear a school-issued uniform top and shorts. Participants must attach their bib number to the front of their uniform. The VHSL will provide bib numbers for each participant. Running shoes or spikes must be worn during the competition. Participants may wear one wristwatch. No Hats or bandannas. Sweat bands are permitted.
ENTRY: Regional Directors must e-mail the Region Directors report (typed) to the VHSL, Dave Davis, and Derek Farrey. The meet directors should collect state entry forms from each school that qualifies or has individuals that qualify for the state meet.
Coaches must submit their state entries through milestat by 9pm on Friday, November 2nd.
TEAM PACKETS: Available the day of the meet only. Packets may be picked up at the pavilion. Packets will include a course map, bib number, race chips to be attached to both shoes, a time schedule, and coach's meeting agenda.
EXPENSES: All expenses for travel, meals, and lodging must be provided by the competing school.
LODGING: Each coach is responsible for making his own hotel reservations. Call Holiday Inn Express in Manassas for team discounts. Ask for Penny or Cassie. Also check motels in Warrenton.
TENTS: Must be erected behind the house. No tents are allowed in front of the house.
DRESSING AREA: There will be no dressing area provided. Portable restrooms will be provided.
AWARDS: Team and individual awards will be presented at the Pavilion. Athletes and coaches should listen for a P.A. announcement as to the exact time awards will be presented.
SCHOOL AND INDIVIDUAL QUALIFYING LIMITS: Top 3 teams per region and top 5 individuals based upon Region qualifying standards
STATE CROSS-COUNTRY T-SHIRTS & SWEATSHIRTS: T-Shirts (crew neck, short, & long sleeve) and sweatshirts will be available in a variety of styles. Will be on sale starting on Friday, November 15, 2019.
DIRECTIONS: From the east or west ---take I-66 to Exit 31 (Rt. 245-2miles)
From south---take US Rt.17 or US Rt. 29 North to Warrenton, continue north
on US Rt. 17, approx. 8 miles. Great Meadow will be on the right
CONCESSIONS: Will be available beginning on Friday morning.
CAR AND BUS PARKING: Must Enter through GATE 2
REMINDERS 2019
VHSL Cross Country
Regional Directors and Coaches
I. REGIONAL DIRECTOR --
a) Email Region Directors Form (typed) to Dave Davis (davisdw53@gmail.com ) and Derek Farrey (derek.farrey@lcps.org ) by 9pm on Friday, November 8, 2019. Region Meets on Saturday must have their region directors report submitted by 9:00pm 0n Saturday , November 9, 2019.
b) If you cannot email the region directors report form, then FAX the State entries to Dave Davis (703-791-8051)
c.) Entries are due by coaches on Milestat by 9pm, Friday, November 8, 2019
II. COACHES:
All Coaches are required to enter their state qualifying athletes and/or teams through milestat.com. All entries must be done by 9pm on Friday, November 8th. NO Password Required!!!!
Please use the following link to below to enter your runners: https://va.milesplit.com/meets/360383
a) Parking: Please refer to the Coaches Information Sheet for instructions. Also please inform your parents that the individuals helping with parking are volunteers, and treat them with some respect.
b) Tents: Must be erected behind the house. No tents are allowed on the hill.
c) Course availability -- 10:00 am to 4:00 pm Friday, November 15th. In the case of severe weather the course may be closed and will remain closed until race day.
d) Please remind athletes to get through the finish line as quickly as possible.
e) Competitors Numbers/Chip - Please make sure athletes have the correct competitors number on at the
start of the race and correct chips. The Chip number will correspond with the bib number. $25.00 per
lost chip. All chips must be returned the day of the championship. If not returned the day of the meet
then coaches are responsible for payment
f) Results will be available for your race only. A complete set of results for all divisions will be
available on www.milestat.com
g) Coaches meeting -- see time schedule
h) Packets available -- Friday and Saturday only.
i) Ticket Price - $10.00